Re: Word Index entry limitations?
- From: "Jay Freedman" <jay.freedman@xxxxxxxxxxx>
- Date: Wed, 1 Oct 2008 16:15:05 -0400
Deidre wrote:
1. What is the maximum number of index entries allowed in a Word 2003
document?
2. I abstract historical microfilm to book form. Each volume - about
200 pgs - has its own index. I am up to Volume 24 and some customers
would like an index that spans all volumes. I see from other posts
that a multi-document approach is out.
I would like to publish this compiled index on my web site, also. I
was an applications programmer for 20 years, so I can use most of the
studio tools, but its been awhile. I could use some help, especially
with the newer 3
letter words.
Thank you
I don't see any documented limit specifically on the number of index entries
per document. According to http://support.microsoft.com/?kbid=211489, Word
versions up to 2003 are limited to 32000 fields of any kind per document,
while in Word 2007 that's raised to over 2 billion. It doesn't say whether
the INDEX field that displays the entries has some smaller limit.
A multi-document approach is not necessarily out of contention. If you
create a separate document and insert RD fields in it to point to the
others, and then an INDEX field, it will pull entries from all the
referenced documents. You would have to manage the page number starts in the
other documents, though, so they were all consecutive -- I don't think
there's any way to get the RD field to specify a volume number to the INDEX
field.
Once the index is complete, you should be able to just save it as a web page
(use the "Web Page, Filtered" choice in the Save As dialog to reduce the
Word-specific HTML coding to a minimum).
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
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