Re: Can Word consolidate records for a mail merged fax request?
From: Doug Robbins (dkr_at_NOmvpsSPAM.org)
Date: 10/09/04
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Date: Fri, 8 Oct 2004 21:34:49 -0400
Word does not really have the ability to perform a "multiple items per
condition (=key field)" mailmerge.
See the "Multiple items per condition" item under the "Special merges"
section of fellow MVP Cindy Meister's website at
http://homepage.swissonline.ch/cindymeister/MergFram.htm
Or, if you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them. With a bit of further development, you may be able to
get it to do what you want. For example, you could execute another merge to
produce a document that contained the vendor name, introduction and closing
part of the fax and then run a macro to grab each table out of the document
produced by the following macro and insert it into the desired place in each
Section of the second merged document.
' Macro to create multiple items per condition in separate tables from a
directory type mailmerge
Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat <> tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i
-- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "Pierre" <cowguy@aol.com> wrote in message news:c00fad31.0410080946.410d80f1@posting.google.com... > Using Word XP, and database is in Excel. > Would like to send to our suppliers via fax, requests for quotation > for various parts that we buy. Each item in the database is > identified by a vendor name, fax number, and part number etc. > > How may we send each supplier on the list a request for quote which > includes all the items for which that particular vendor has been > assigned? (Would like one page per vendor, with just that vendors' > parts listed on the page.) > > Have merged successfully but with each item on a separate page, and > would like to get away from all that paper. > > TIA for any assistance. > > Peter
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