Re: Track Changes VBA Granular information needed

IT blows up on me where I insterted your code.


Public Sub ExtractTrackedChangesToNewDoc()

'Macro created 2008 by Paul Krumrei
'The macro creates a new document
'and extracts insertions and deletions
'marked as tracked changes from the active document
'NOTE: Other types of changes are skipped
'(e.g. formatting changes or inserted/deleted footnotes and endnotes)
'Only insertions and deletions in the main body of the document will be
extracted
'The document will also include metadata
'Inserted text will be applied black font color
'Deleted text will be applied red font color

'Minor adjustments are made to the styles used
'You may need to change the style settings and table layout to fit your
needs
'=========================

Dim oDoc As Document
Dim oNewDoc As Document
Dim oTable As Table
Dim oRow As Row
Dim oCol As Column
Dim oRange As Range
Dim oRevision As Revision
Dim strText As String
Dim n As Long
Dim i As Long
Dim Title As String

Title = "Extract Tracked Changes to New Document"
n = 0 'use to count extracted changes

Set oDoc = ActiveDocument

If oDoc.Revisions.Count = 0 Then
MsgBox "The active document contains no tracked changes.", vbOKOnly,
Title
GoTo ExitHere
Else
'Stop if user does not click Yes
If MsgBox("Do you want to extract tracked changes to a new
document?" & vbCr & vbCr & _
"NOTE: Only Insertions,Deletions and Format Changes will be
included. ", _
vbYesNo + vbQuestion, Title) <> vbYes Then
GoTo ExitHere
End If
End If

Application.ScreenUpdating = False
'Create a new document for the tracked changes, base on Normal.dot
Set oNewDoc = Documents.Add
'Set to landscape
oNewDoc.PageSetup.Orientation = wdOrientLandscape
With oNewDoc
'Make sure any content is deleted
.Content = ""
'Set appropriate margins
With .PageSetup
.LeftMargin = CentimetersToPoints(2)
.RightMargin = CentimetersToPoints(2)
.TopMargin = CentimetersToPoints(2.5)
End With
'Insert a 6-column table for the tracked changes and metadata
Set oTable = .Tables.Add _
(Range:=Selection.Range, _
numrows:=1, _
NumColumns:=6)
End With

'Insert info in header - change date format as you wish
oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
"Tracked changes extracted from: " & oDoc.FullName & vbCr & _
"Created by: " & Application.UserName & vbCr & _
"Creation date: " & Format(Date, "MMMM d, yyyy")

'Adjust the Normal style and Header style
With oNewDoc.Styles(wdStyleNormal)
With .Font
.Name = "Arial"
.Size = 9
.Bold = False
End With
With .ParagraphFormat
.LeftIndent = 0
.SpaceAfter = 6
End With
End With

With oNewDoc.Styles(wdStyleHeader)
.Font.Size = 8
.ParagraphFormat.SpaceAfter = 0
End With

'Format the table appropriately
With oTable
.Range.Style = wdStyleNormal
.AllowAutoFit = False
.PreferredWidthType = wdPreferredWidthPercent
.PreferredWidth = 100
For Each oCol In .Columns
oCol.PreferredWidthType = wdPreferredWidthPercent
Next oCol
.Columns(1).PreferredWidth = 5 'Page
.Columns(2).PreferredWidth = 5 'Line
.Columns(3).PreferredWidth = 10 'Type of change
.Columns(4).PreferredWidth = 55 'Inserted/deleted text
.Columns(5).PreferredWidth = 15 'Author
.Columns(6).PreferredWidth = 10 'Revision date
End With

'Insert table headings
With oTable.Rows(1)
.Cells(1).Range.Text = "Page"
.Cells(2).Range.Text = "Line"
.Cells(3).Range.Text = "Type"
.Cells(4).Range.Text = "What has been inserted or deleted or format
changed"
.Cells(5).Range.Text = "Author"
.Cells(6).Range.Text = "Date"
End With

'Get info from each tracked change (insertion/deletion) from oDoc and
insert in table
For Each oRevision In oDoc.Revisions
Select Case oRevision.Type
'Only include insertions and deletions
Case wdRevisionInsert, wdRevisionDelete,
wdRevisionTableProperty, wdRevisionCellDeletion, wdRevisionCellInsertion,
wdRevisionProperty
'In case of footnote/endnote references (appear
as Chr(2)),
'insert "[footnote reference]"/"[endnote reference]"
With oRevision
'Get the changed text
strText = .Range.Text

Set oRange = .Range
Do While InStr(1, oRange.Text, Chr(2)) > 0
'Find each Chr(2) in strText and replace by
appropriate text
i = InStr(1, strText, Chr(2))

If oRange.Footnotes.Count = 1 Then
strText = Replace(Expression:=strText, _
Find:=Chr(2), Replace:="[footnote
reference]", _
Start:=1, Count:=1)
'To keep track of replace, adjust oRange to
start after i
oRange.Start = oRange.Start + i

ElseIf oRange.Endnotes.Count = 1 Then
strText = Replace(Expression:=strText, _
Find:=Chr(2), Replace:="[endnote
reference]", _
Start:=1, Count:=1)
'To keep track of replace, adjust oRange to
start after i
oRange.Start = oRange.Start + i
End If
Loop
End With
'Add 1 to counter
n = n + 1
'Add row to table
Set oRow = oTable.Rows.Add

'Insert data in cells in oRow
With oRow
'Page number
.Cells(1).Range.Text = _
oRevision.Range.Information(wdActiveEndPageNumber)

'Line number - start of revision
.Cells(2).Range.Text = _

oRevision.Range.Information(wdFirstCharacterLineNumber)

'Type of revision
If oRevision.Type = wdRevisionInsert Then
.Cells(3).Range.Text = "Inserted"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorAutomatic
' do something for inserts
ElseIf oRevision.Type = wdRevisionDelete Then
.Cells(3).Range.Text = "Deleted"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorRed
' do something for deletes



ElseIf oRevision.Type = wdRevisionTableProperty Then
.Cells(3).Range.Text = "Table"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue

ElseIf oRevision.Type = wdRevisionCellDeletion Then
.Cells(3).Range.Text = "Table Cell Delete"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue

ElseIf oRevision.Type = wdRevisionCellInsertion Then
.Cells(3).Range.Text = "Table Cell Insert"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue

ElseIf oRevision.Type = wdCommentsStory Then
.Cells(3).Range.Text = "Table Cell Insert"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue


ElseIf oRevision.Type = wdRevisionProperty Then
If InStr(LCase(oRevision.FormatDescription), "bold") Then
End If
If InStr(LCase(oRev.FormatDescription), "italic") > 0 Then
End If
If InStr(LCase(oRev.FormatDescription), "font color") > 0
Then
.Cells(3).Range.Text = ""
oRow.Range.Font.Color = wdColorBlue



Else
' it's some other revision -- do nothing
End If


'The inserted/deleted text
.Cells(4).Range.Text = strText

'The author
.Cells(5).Range.Text = oRevision.Author

'The revision date
.Cells(6).Range.Text = Format(oRevision.Date,
"mm-dd-yyyy")
End With
End Select
Next oRevision

'If no insertions/deletions were found, show message and close oNewDoc
If n = 0 Then
MsgBox "No insertions or deletions were found.", vbOKOnly, Title
oNewDoc.Close savechanges:=wdDoNotSaveChanges
GoTo ExitHere
End If

'Apply bold formatting and heading format to row 1
With oTable.Rows(1)
.Range.Font.Bold = True
.HeadingFormat = True
End With

Application.ScreenUpdating = True
Application.ScreenRefresh

oNewDoc.Activate
MsgBox n & " tracked changed have been extracted. " & _
"Black = Inserted, Red = Deleted, Blue = Format Changes.", vbOKOnly,
Title

ExitHere:
Set oDoc = Nothing
Set oNewDoc = Nothing
Set oTable = Nothing
Set oRow = Nothing
Set oRange = Nothing

End Sub








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Relevant Pages

  • RE: Track Changes VBA Granular information needed
    ... 'Only insertions and deletions in the main body of the document will be ... Dim oNewDoc As Document ... If MsgBox("Do you want to extract tracked changes to a new ... If oRevision.Type = wdRevisionInsert Then ...
    (microsoft.public.word.vba.beginners)
  • Re: Spot areas of tracked insertion-and-deletion
    ... > tracked insertions? ... > BOTH underline and strikeout -- because one reviewer decided to remove ... > wdRevisionInsert nor wdRevisionDelete doesn't seem to help. ... it merely lists them without explanation.) ...
    (microsoft.public.word.docmanagement)
  • Spot areas of tracked insertion-and-deletion
    ... Any ideas on how to write macro code to locate places in a document where tracked deletions appear within, and superimposed upon, a larger area of tracked insertions? ... but a phrase or sentence within that paragraph showing up in BOTH underline and strikeout -- because one reviewer decided to remove text from an earlier reviewer's insertion.) ... The logical route -- testing.Revisions.Type to see if such a double-revision range has its own constant that's neither wdRevisionInsert nor wdRevisionDelete doesn't seem to help. ...
    (microsoft.public.word.docmanagement)
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