Re: Word automatically inserts page break when printing

Hi,

Thank you both for your help! I finally got it to work. I always have the
field code shaded but the full cross reference wasn't shaded so I was
confused. When I used the Bookmark method, I was able to figure out what was
actually included in the field codes and then copied the paragraph that
included field text and deleted the original text and that seemed to work.
It would be helpful to see the ability to edit the document with the bookmark
dialog box open.

Thanks again for all of your help!

"Margaret Aldis" wrote:

> I'm afraid I don't understand what you mean by "the entire paragraph moves
> when I print". Perhaps you have swept other text into the hidden bookmark,
> and the update fields on print is showing this?
>
> To get a hold of this, it's helpful to use Tools > Options > View to turn
> field code shading on "Always" so you see the full cross reference shaded.
> Right click and update field to see what you'll get when you print - if you
> see stuff other than the Table reference shaded, or if updating introduces
> blank lines etc., this is being picked up from the bookmark.
>
> You can see what exactly is contained in the hidden bookmark as follows:
>
> Put your cursor in the referenced caption
>
> Insert > Bookmark to open Bookmark dialog
>
> In the dialog, check Hidden bookmarks (if already checked, turn off then on
> again). You should see a bookmark starting _Ref highlighted. Use Go To
> button to select the extent of the bookmark.
>
> --
> Margaret Aldis - Microsoft Word MVP
> Syntagma partnership site: http://www.syntagma.co.uk
> Word MVP FAQ site: http://www.word.mvps.org
>
>
> "JBrooks" <JBrooks@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
> news:3162E221-4C88-4689-A1EE-F579CFDD4A75@xxxxxxxxxxxxxxxx
> > Hi,
> >
> > When I use "Page Break Before" and remove the manual page breaks, the
> > entire
> > paragraph moves when I print (eg, the text before the reference). When I
> > put
> > a hard return in the cross-reference moves to the next line when I print.
> >
> > Thanks
> >
> > "Stefan Blom" wrote:
> >
> >> You'll have to use "Page break before" (found on the Line and Page
> >> Breaks tab of Format>Paragraph) *and* remove the manual page breaks.
> >>
> >> --
> >> Stefan Blom
> >> Microsoft Word MVP
> >>
> >>
> >> "JBrooks" <JBrooks@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
> >> news:303B6110-BC87-461E-904A-4D37E4951F62@xxxxxxxxxxxxxxxx
> >> > Hi,
> >> >
> >> > I tried the first solution (using "Page Break Before") and when I
> >> print it
> >> > moves "Table 5" to the next line (at least it is on the same page).
> >> >
> >> > I'm not sure I understand the way to deal with the beginning of the
> >> > paragraph issue as we have large documents with multiple tables that
> >> need to
> >> > be referenced. I tried a few different permutations and couldn't
> >> get it to
> >> > work. Any other ideas?
> >> >
> >> > Thanks again for all of your help,
> >> > Jennifer
> >> >
> >> > "Margaret Aldis" wrote:
> >> >
> >> > > Usual reason for this is that you've inserted a manual page break
> >> at the
> >> > > start of "Table 5" and this is getting incorporated into the cross
> >> reference
> >> > > bookmark.
> >> > >
> >> > > To fix, firstly, don't use manual page breaks - use the paragraph
> >> "Page
> >> > > Break Before" setting (you could add this to the caption style if
> >> all your
> >> > > tables start on new pages).
> >> > >
> >> > > Secondly, train yourself never to insert at the beginning of a
> >> paragraph -
> >> > > put the cursor at the end of the previous paragraph and press
> >> Enter, then
> >> > > type or paste, then remove any extra paragraph end if necessary.
> >> This
> >> > > problem with bookmarks and cross references also applies to
> >> headings, and
> >> > > believe me it is quite feasible to get half a book to reappear in
> >> a cross
> >> > > reference if you get this wrong when reorganising chapters ;-)
> >> > >
> >> > > --
> >> > > Margaret Aldis - Microsoft Word MVP
> >> > > Syntagma partnership site: http://www.syntagma.co.uk
> >> > > Word MVP FAQ site: http://www.word.mvps.org
> >> > >
> >> > > "JBrooks" <JBrooks@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
> >> > > news:B090DC6C-2190-4172-9548-B387F63DC834@xxxxxxxxxxxxxxxx
> >> > > > Hi,
> >> > > >
> >> > > > I was wondering if anyone can help. I have constructed
> >> documents that use
> >> > > > "Caption" to insert a table name and then "Cross-reference" to
> >> insert the
> >> > > > reference to the table in the text. Everything seems fine until
> >> I go to
> >> > > > print. When I print (including paper or converting to a .pdf),
> >> a page
> >> > > > break
> >> > > > is created automatically at the beginning of the Table
> >> cross-reference.
> >> > > > For
> >> > > > example, I would typically have a sentence that says.
> >> > > >
> >> > > > "These results are shown in Table 5."
> >> > > > (Table 5 would be a text field that is a cross-reference to the
> >> table).
> >> > > >
> >> > > > When I print (without changing anything in the document) the
> >> text is
> >> > > > converted to:
> >> > > > "These results are shown in [page break]
> >> > > > Table 5."
> >> > > >
> >> > > > I have had this problem with every document that I have created
> >> > > > cross-references in and do not know how to fix this bug. Does
> >> anyone have
> >> > > > any suggestions? I do need to keep the cross-references in. It
> >> will
> >> > > > print
> >> > > > fine if I convert the field text to regular text.
> >> > > >
> >> > > > Thanks
> >> > > >
> >> > >
> >> > >
> >> > >
> >>
> >>
> >>
> >>
>
>
>
.

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