Re: page breaks auto-inserted and pages renumbered when going to print

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Well, printing always causes repagination; there is no way around
that.

Since Word cross-references make use of hidden bookmarks, the breaks
(especially page breaks, but also paragraph and section breaks) could
be the problem. The reason is that if a break was inserted at the
beginning of a cross-referenced paragraph, the bookmark used by Word
in a cross-reference field may have been extended to include the
break. That way, "extra" information is included in the
cross-reference (which would explain why extra pages are inserted).

In the future, make sure never to insert a break at the beginning of a
paragraph; add it to the end of the previous paragraph instead.

To fix the problem, start by deleting the manual page breaks. Apply
"Page break before" formatting (in Format | Paragraph, Line and Page
Breaks tab) to the relevant paragraphs.

The next step is to redefine the bookmarks for the cross-references to
enclose the correct text. Here's how to do it: Select a
cross-referenced paragraph. Choose Insert | Bookmark. Click the
"Hidden bookmarks" option and then click the "Location" button. The
name of the bookmark at the insertion point should be highlighted.
Click Add to redefine the bookmark. Repeat for each of the other
cross-references that are incorrect.

Finally, select the whole document and then press F9 to update all
fields.

--
Stefan Blom
Microsoft Word MVP


"cherrew" wrote in message
news:046087A7-EFD6-4166-8D35-E3E765551C97@xxxxxxxxxxxxxxxx
Word 2003, SP2.

This doc is 105 pgs. There are 16 pages of front matter that are
numbered in
lowercase roman numerals, and then pages 1-88 (all pages use same
layout; no
left/right). There are 8 tables, 38 figures (some inserted files,
some Word
art, some both), a TOC, a list of figures and list of tables, and an
index.
There are a lot of reference fields and manually inserted breaks.

When sent to print to make a PDF (both Adobe PDF and PS printer
drivers were
tried), the front matter numbering mysteriously changes to be all
page 19,
and breaks (both section and page) are inserted before some
reference fields,
ruining pagination (from 1-88 to 1-94).

I've tried working only in Normal view with background pagination
turned
off, but as soon as Print is selected, the view changes to Print
view, the
breaks inserted (in exactly the same positions every time), and the
"iii"
pages turned to "19"s.

Often printing these docs (oh, there's more than one doc based on
the same
file) also hangs Word.

I'll soon be moving these docs to a master doc set up, and
modularizing the
content for better single-sourcing and outputting to HTML, but in
the
meantime, I need to release at least one PDF.

help, while I still have hair!








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