Re: list numbers (more of a sad story than a question)
From: Almali del Benian (adbenian_at_islandnet.com)
Date: 06/26/04
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Date: Sat, 26 Jun 2004 03:55:21 -0700
Suzanne,
This is the most wonderfully helpful post! I've saved it in two
different places, and will be learning from it. Sorry for the delay;
had an emergency here - now only long-term post-op nursing, 24-hour
on-call (eek!)
Your posts are so easy to read and follow, even for me, still
unfamiliar with many aspects of Word. I'm really learning because of
the clarity with which you explain!
Thanks again!
Almali del Benian
On Mon, 21 Jun 2004 09:07:06 -0500, "Suzanne S. Barnhill"
<sbarnhill@mvps.org> wrote:
>If you need to restart numbering, I think you'll find that Restart Numbering
>(also on the context menu) is pretty dependable in Word 2002 and 2003 (less
>so in Word 2000), but if you can identify the conditions under which you
>would be restarting numbering, you'd be better off setting up outline
>numbering with your List Number style at Level 2 (or lower) and set to
>restart after the next higher level. If there is no specific outline level
>after which it will dependably be restarted, then you'll need another
>method. I think you've already been referred to Margaret Aldis's article on
>restart methods.
>
>There is a whole series of List Number styles built in (List Number, List
>Number 2, List Number 3), etc. These have progressively larger indents and
>compare directly to List Bullet, List Bullet 2, etc.; List, List 2, etc.;
>List Continue, List Continue 2, etc. If you are setting up outline numbering
>for your headings, here are two things to consider:
>
>1. Outline numbering is not just for headings. It can include lists in "body
>text."
>
>2. This means that you can mix and match heading styles and body text styles
>in an outline numbering list template. For example, you could have Heading 1
>as Level 1, Heading 2 as Level 2, and List Number (or List Number 2 or
>whatever) as Level 3.
>
>3. Or you can use a heading style for what is really body text, though this
>is perhaps less advisable for a variety of reasons.
>
>Another thing to consider: If your list numbering doesn't need to be
>dynamic, you don't need to use auto numbering at all! This is a fact often
>overlooked by people who are trying to replicate existing numbered material.
>If you're quoting something that's numbered, you don't want that numbering
>ever to change. Or, if you have a list of five things, and you know that
>there will never be more or fewer than five, and that you will not be
>changing their order, then you don't need auto numbering. Just use one of
>the List styles instead (they have a hanging indent but no numbering) and
>type your numbering in manually.
>
>Another thought: if the order of your list is unimportant, use a bulleted
>list instead. If you're just listing a bunch of stuff that can be presented
>in any order and still make sense, you save yourself a lot of headaches by
>using bullets, since you can rearrange them to your heart's content without
>worrying about the numbers changing.
- Next message: Stephen Boyd: "Field numbering problem related to different French/English list separator"
- Previous message: Doug Robbins - Word MVP: "Re: endnote numbering"
- In reply to: Suzanne S. Barnhill: "Re: list numbers (more of a sad story than a question)"
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