Re: Inserting line breaks in outlines

Thank you, Suzanne, the information you provided was excellent and we appreciated the reference to your personal website. You did not answer our second question, perhaps it was poorly worded. More clearly stated:

Where can we get more information on expanding and collapsing outline levels in a document? Searching for 'expand outline' in help does not provide any useful links. Furthermore, the outline features on the toolbar in 'Outline' page view, except for the 'Move' feature, do not seem to work. The 'Expand/Collapse' buttons do nothing and the 'Show Levels' option simply collapses the whole outline to nothing, regardless of the level selected. Furthermore, the outline is formatted different in this view, whereas we would like to collapse sections in the normal document view. Any thoughts?

Thanks,

Richard

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"Suzanne S. Barnhill" <sbarnhill@xxxxxxxx> wrote in message news:uVKRiwewKHA.1692@xxxxxxxxxxxxxxxxxxxxxxx
Shift+Enter inserts a line break that is not a paragraph break; this means that the second line of text is part of the same paragraph and, yes, is in the same style. If you want two different styles, then you need to use two different paragraphs. For one approach to this for chapter numbers and titles, see http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#UnnumberedHeadings

Yes, there are keyboard shortcuts to demote/promote outline levels. These are of two sorts:

1. Alt+Shift+Right/Left will demote/promote paragraphs that are part of the same list irrespective of other settings.

2. You can also use Tab and Shift+Tab to demote/promote members of an outline list provided you go to AutoCorrect Options | AutoFormat As You Type and check the box for "Set left- and first-indent with tabs and backspaces." AutoCorrect Options is on the Tools menu in Word 2003 and earlier. In Word 2007, reach it via Office Button | Word Options | Proofing.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Blue Max" <mailrichard@xxxxxxx> wrote in message news:ep$6xAawKHA.5812@xxxxxxxxxxxxxxxxxxxxxxx
Thank you, Suzanne, that actually seemed to work quite well. Interestingly, Shift-Enter is what I have used in the past to single-space lines in a title or heading when the regular <Enter> key forces two lines. Not sure if that is a proper use, but it seemed to work. I am now wondering, however, if using the Shift-Enter (line break) in a title forces the second line to take on the style attributes of the first line or whether we can apply a second style to the second line?

I also have two more questions related to outlines, if I may:

FIRST, we have been using the Increase/Decrease Indent buttons on the toolbar to indent our outline levels. However, it is frustrating to have to grab the mouse and navigate to the toolbar each time we need to change a level. Isn't there a shortcut key for increasing or decreasing the outline level? In some other programs the tab key serves this purpose if the cursor is right next to the outline number.

SECOND, I have created a small sample outline using the default 'Numbering' outline style. Interestingly, when we increase the indent we can create a multi-level outline. However, when we choose the outline view, we don't seem able to collapse/expand levels nor can we use the 'Show Levels' field to tailor the outline. Why might this be?

Thank you again for your help,

Richard

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"Suzanne S. Barnhill" <sbarnhill@xxxxxxxx> wrote in message news:eHqG7yVwKHA.732@xxxxxxxxxxxxxxxxxxxxxxx
Insert a line break with Shift+Enter. If you want the paragraph to stay together as a block, format it as "Keep lines together" (Line and Page Breaks tab of the Paragraph dialog). A paragraph of three lines or less will by default not be split, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Blue Max" <mailrichard@xxxxxxx> wrote in message news:D2429B80-3D0B-4B23-9459-1E6B174715EA@xxxxxxxxxxxxxxxx
How can we insert line breaks in outlines without triggering a new outline level number? In Corel WordPerfect there is a 'Line Break' code that will allow the user to insert a line return that does not generate a new outline level number and assures that multiple paragraphs withing that outline section remain together.

This is a great feature that allows users to have numbered outline sections, but any given section can include several paragraphs of narrative as part of the section. These multi-paragraph sections expand, collapse, and move like any other outline section. Thank you for any help.




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Relevant Pages

  • Re: Inserting line breaks in outlines
    ... Furthermore, the outline is formatted different in this view, whereas we would like to collapse sections in the normal document view. ... "Suzanne S. Barnhill" wrote in message ... Alt+Shift+Right/Left will demote/promote paragraphs that are part of the same list irrespective of other settings. ...
    (microsoft.public.word.newusers)
  • Re: Document map probelms
    ... The Doc Map assigned outline levels to those paragraphs in your document. ... Using the ResetPara command will take away all ... the direct formatting, including the outline levels that the DocMap just ...
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  • Re: Table of Contents on Word 2003
    ... Clearing the check box for "Outline levels" worked. ... "Suzanne S. Barnhill" wrote: ... Word MVP FAQ site: http://word.mvps.org ...
    (microsoft.public.word.docmanagement)
  • Re: Table of Contents
    ... It's possible the TOC is based on styles or outline levels rather than the TC fields you're evidently looking for. ... Suzanne S. Barnhill ... Microsoft MVP (Word) ...
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  • RE: Expand / Collapse Feature
    ... using outline levels (paragraph formatting). ... Add different heading levels and then you can expand and collapse. ...
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