Re: Any way to save newsletter so it will be read properly on other computers?

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All excellent decisions. I do put our weekly Rotary bulletin online in the unprotected section of our club Web site, but, for that reason (and also because the bulletin is mailed to people outside our club), I never include such personal information in the bulletin. Our club directory is in a password-protected section of the site (which is a Rotary International requirement for club Web sites that post any personal information).

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"MaryL" <stancole1@xxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:ul1gYdjrJHA.3648@xxxxxxxxxxxxxxxxxxxxxxx
That was our original plan (provide a link to our church's web site). However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message.

Thanks,
MaryL

"Suzanne S. Barnhill" <sbarnhill@xxxxxxxx> wrote in message news:%23Kp06OjrJHA.4648@xxxxxxxxxxxxxxxxxxxxxxx
So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"MaryL" <stancole1@xxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:uXd18EjrJHA.4508@xxxxxxxxxxxxxxxxxxxxxxx
Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained.

The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB.

MaryL
"MaryL" <stancole1@xxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:ufhgLkDqJHA.5900@xxxxxxxxxxxxxxxxxxxxxxx
As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use.

Any ideas?

Thanks,
MaryL






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