Re: How can I set Office to save documents in the current folder?



On Wed, 15 Oct 2008 22:02:46 -0500, "MaryL"
<stancole1@xxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote:


"Jay Freedman" <jay.freedman@xxxxxxxxxxx> wrote in message
news:4aadf4poaoloo6bolc87gcvfpsjapg9ogn@xxxxxxxxxx
On Wed, 15 Oct 2008 20:19:20 -0500, "MaryL"
<stancole1@xxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote:


"Jay Freedman" <jay.freedman@xxxxxxxxxxx> wrote in message
news:fh0df498lo29j4gmeuptulpbnafmcfr2cs@xxxxxxxxxx
On Wed, 15 Oct 2008 18:39:45 -0500, "MaryL"
<stancole1@xxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote:

I do not like the default location MS uses for saving files (deeply
nested).
Instead, I have a "Data Files" folder directly under C:\, and I create
folders there for my documents. I have set Word to open to the correct
folder, but I have found that when I save or "save as" a document, it
often
ends up in the nested folder established by MS. How can I change this
so
Word will save documents in whatever folder I am currently using?

I am using Vista Home Premium and Office 2007.

Thanks,
MaryL

In Word 2007, go to Office button > Word Options > Save and change the
entry in
the "Default file location" box to the location you use most often.

A hint: you can put shortcuts to other often-used folders into that
folder
for
quick navigation.


--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so all may benefit.

That has already been done. That's what I meant when I said that I set
the
options to open to the correct folder. However, Word does not
automatically
save either to that location (C:\Data Files\Word) or the the folder I am
working in. Instead, I have to remember to manually go to the correct
folder. Otherwise, it saves to a very deeply nested folder
(C:\Users\Mary\AppData\Roaming\Microsoft). Ironically, I can then only
find
it by using "Search" because I have not been able to follow this path. I
get to C:\Users\Mary, but AppData does not show up. I haven't gone to
Control Panel yet to show hidden files, but that may be the explanation.
It's a real annoyance, though.

Any ideas on why Word is saving to that location even though I have
already
set the shorter path in "Default file location"?

Thanks,
MaryL

Unfortunately, I don't know why Word isn't honoring your setting for the
default
file location. That doesn't happen for me. I usually have it set to my
Documents
folder (I try to keep this machine as plain-vanilla as possible so I can
research posted questions without being confused by customizations). But
when I
set the default file location to another folder, it does default to saving
there. I hope someone else might step in here with a real answer.

Two points that you may consider side issues: (1) Yes, the AppData folder
is a
hidden folder, and setting Windows to show hidden folders will allow you
to
navigate to the folder you mentioned. (2) In the various file dialogs in
Office
2007 on Vista, you can display the Favorite Links pane on the left; and
you can
right-click that pane, choose "Open Favorite Links Folder", and create
shortcuts
in the links folder to point to the folders you want to use. Those will be
available every time you open one of those dialogs.


--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all may benefit.

Do you know if there is any way to have Word display the path at the top of
a document (that is, above the menu bar -- not as part of the document
itself). That, at least, would serve as a reminder if I need to change the
location where a file is being saved.

MaryL

There are at least two distinct ways to display the path of the current file:
You can add the Document Location box to the Quick Access Toolbar or you can
place a simple macro in the Normal.dotm template to show the path in the title
bar. Both of these are covered in the thread at
http://groups.google.com/group/microsoft.public.word.docmanagement/browse_thread/thread/d524f2b7fc983633/64976a3360d4d081?hl=en&lnk=st&q=#64976a3360d4d081
-- one in my reply, and the other in Graham Mayor's reply.



--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
.