Re: Huge document mystery

Tech-Archive recommends: Repair Windows Errors & Optimize Windows Performance

If you're not using Speech Recognition or Handwriting Recognition, it's
undoubtedly safe to clear it. The KB article "Frequently asked questions
about the speech recognition feature for Office"
(http://support.microsoft.com/?kbid=826853), includes the following question
and answer:

Why is the file size of my document so large after I save it?

There are two options that save information in your Word document and
increase the file size of the document: the Save Speech Data option and the
Embed linguistic data option.

The Save Speech Data option saves speech recognition input for recognition
processing and corrections. To turn off this option, click Speech Tools on
the Language bar, and then click to clear the Save Speech Data check box.
The next time that you save your Word document, this data is removed from
your Word document.

The Embed linguistic data option affects both speech recognition and
handwriting recognition. The Embed linguistic data option can cause you to
lose conversion information about non-ink objects. This means that
handwriting that appears as text in the document becomes text without
handwriting or speech attributes that permit conversion or correction. Also,
speech data is a subset of the linguistic data. This means that if you turn
off the Embed linguistic data option, you cannot save speech data for
recognized text. However, handwriting information is retained. To turn off
this option, click Options on the Tools menu. On the Save tab, click to
clear the Embed linguistic data check box, and then click OK.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"CyberTaz" <typegeneraltaz1ATcomcastdotnet> wrote in message
news:%23PsJGtdrHHA.4828@xxxxxxxxxxxxxxxxxxxxxxx
Curious - I've never had reason to tamper with that option, but I just
looked on this installation - where I "know" it hasn't been changed - and
it's apparently checked by default.
--
Regards |:>)
Bob Jones
[MVP] Office:Mac

"Suzanne S. Barnhill" <sbarnhill@xxxxxxxx> wrote in message
news:u6TSk8brHHA.484@xxxxxxxxxxxxxxxxxxxxxxx
I don't know that I've ever seen it checked, but perhaps I've also
unchecked
it without thinking.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

"Terry Farrell" <terryfarrell@xxxxxxx> wrote in message
news:BF04F64A-7759-4E4F-B689-7DA042FA1DEA@xxxxxxxxxxxxxxxx
I knew there had to be a reason why I always unchecked that on
installation!

Terry

"Suzanne S. Barnhill" <sbarnhill@xxxxxxxx> wrote in message
news:%23il9eiWrHHA.3924@xxxxxxxxxxxxxxxxxxxxxxx
Sheesh! Another one to add to the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

"Paul MR" <pmr921@xxxxxxxxx> wrote in message
news:%235tgkWUrHHA.4464@xxxxxxxxxxxxxxxxxxxxxxx
Solved. Thanks Bob and Suzanne. Your suggestions led me to the
solution. I unchecked "Embed linguistic data" -- whatever that
is --
in
tools | options | save. The document is back to normal size.

Paul in San Francisco

Suzanne S. Barnhill wrote:
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File
|
Properties.

3. Versions (File | Versions): Make sure "Automatically save
version
on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is
turned
on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is
available
then
revisions are present; accept or reject all changes, then turn
Track
Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is
reportedly
a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding
fonts
should
be avoided wherever possible.

7. Embedded graphics: When feasible, it is preferable to link the
graphics.
That is, when you insert the graphic, click the arrow beside
Insert
in
the
Picture dialog and choose Link to File rather than Insert or
Insert
and
Link.

8. Embedded objects: These are even worse than ordinary graphics
saved
with
the document. If you see an { EMBED } code, the graphic is an OLE
object.
Unless you need to be able to edit the object in place, unlink it
using
Ctrl+Shift+F9.

9. File format: Make sure you are saving as a Word document; in
some
cases
.rtf (Rich Text Format) files are significantly larger than .doc
files.

10. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.








.

Relevant Pages

  • Re: Running Windows on Mac
    ... Dragon, the app got it 100% correct, I was hooked. ... that is what so many people forget when they buy a speech ... or that speech recognition simply has no obvious part to ... If there were a reliable speech recognition set of kit that all doctors ...
    (uk.comp.sys.mac)
  • Re: Dragon NaturallySpeaking and the signal-to-noise ratio number
    ... The malicious misfit Martin Markoe's only USENET activity is spamming ... speech recognition. ... saying a good soundcard does nothing for speech recognition ...
    (comp.speech.users)
  • Re: Dragon NaturallySpeaking and the signal-to-noise ratio number
    ... The malicious misfit Martin Markoe's only USENET activity is spamming ... saying a good soundcard does nothing for speech recognition ...
    (comp.speech.users)
  • Re: 21st Century Speech Recognition
    ... Martin Markoe and Mr. "speaktoyourpc.com", I beg you to consider the ... dealing with you on the newsgroups is not an easy thing and most ... Subject: 21st Century Speech Recognition ...
    (comp.speech.users)