Re: Changing all endnotes numbers from Roman to Latin
- From: "Suzanne S. Barnhill" <sbarnhill@xxxxxxxx>
- Date: Thu, 7 Jun 2007 21:19:09 -0500
I'd love to know how you managed to get Word to give you references without
a space after them. I'm always having to take the spaces out of mine. But of
course the space is not needed if you have the reference superscripted,
whereas if you want a full-sized number, then you probably want not just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
Although it's theoretically possible to create an index across several
documents using an RD field, it is undeniably easier to do it on a single
file. I think putting the index together will be difficult no matter how
it's done, but starting the way you describe is probably not a bad idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started in the
right direction. 2. Once the index is generated and you are satisfied with
the entries and subentries, you can unlink it so that it is just plain text,
then paste it into a new blank document (or you can paste and then unlink,
leaving the index in the large file linked), which will be the basis for the
document you send to the printer. You'll have all the entries and "all you
have to do" (ha!) is correct the page numbers.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Jeff" <jeff@xxxxxxxx> wrote in message
news:eDCqmKVqHHA.4224@xxxxxxxxxxxxxxxxxxxxxxx
Thank you Suzanne. As usual you came through. Worked like a charm.
Related question, purely cosmetic: At present the endnotes come out
with no spaces after the number (example: 2text of foot note) Is there
a way in Word 2002 to tell it to add a space after the number?
As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript is
already at the Press and being put into pages. Problem is when that
comes back (due in a couple of weeks), she will have only one month to
prepare an index and that will be from the paper documents not from a
computer file.
So, I suggested that she take the extra time to create a "temporary"
"working" index using Word from the manuscript file she has on computer
(that's why I created a single document by combining - through cut and
paste - the chapter docs). Although the index created by Word will not
have the correct pages as they will be in the Press pages, it should
then be a simpler matter to use it as a template and substitute the
correct pages from the paper document they send her than if she had to
create the index totally from paper. Should also give her more time to
combine index entries into sub-headings where indicated, etc.
Does this sound reasonable?
Jeff
Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who uses
them? But simple to fix.
1. Insert | Reference | Footnote. Endnotes should already be selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.
2. Change the "Number format" to 1, 2, 3.
3. Making sure that "Whole document" is selected for "Apply changes
to," click Apply.
"Jeff" <jeff@xxxxxxxx> wrote in message
news:%23p88qlUqHHA.4004@xxxxxxxxxxxxxxxxxxxxxxx
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then transferred
it to Word 2002 again as a single file.
Of course, several problems occurred mainly dealing with fonts which
I have fixed. There is one I would however like advice on so I do
not mess things up.
The endnotes from the different chapters all appeared correctly at
the end of the single file, but instead of the original footnote
Latin numbers (102, 103, etc.) they are now all in Roman numbers
(xxvii, etc.). I need to change them all globally back to Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy and
pasted into the new document.
1. How to I search for that endnote numbering format code and how do
I correct it when I find it.
2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because of
the multiple original chapter documents) in the combined document.
How do I search for them to eliminate them and make everything start
at page one except for the front matter, etc.
Thanks.
Jeff
.
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