Re: Customize Outline Numbered List box question

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If you choose the preset that has 1, 1.1, 1.1.1, etc., you can still type
Chapter before 1 at Level 1, and that will do exactly what you want.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Soccerman58" <Soccerman58@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:355686B3-602E-4950-8429-63D4AF717795@xxxxxxxxxxxxxxxx
> Hi
> It looks like I was just trying to use the wrong preset. I was trying to
use
> the one that had Chapter as the first heading. If I had just chosen the
set
> that began with Heading 1 instead I would have been OK. I now have
chapters
> that begin just with a number instead of "Chapter 1" but I can live with
that.
>
> A couple of things still concern me tho: how do I get the TOC that someone
> else set up to update (it still has chapter 1 as the Introduction and it
> isn't any longer) and if I am using Heading 1 as my chapter number, how
can I
> set up a heading that looks exactly like the chapter heading but is for an
> Appendix and is lettered instead of numbered, please?
>
> Can I get these to be "Chapter 1" and "Appendix A" instead of just numbers
> and letters please?
> Thanks
> Phil
>
>
> >
> >
> > "Suzanne S. Barnhill" wrote:
> >
> > > It is normal for the "Previous level" box to appear blank. It shows
levels
> > > only when you click the arrow. But if you start with one of the
schemes that
> > > already has this all set up (as repeatedly suggested), it should not
be
> > > necessary to customize any of this. If you would like to send me a
sample
> > > document exhibiting the problem, I'll see what I can do to sort it
out.
> > >
> > > --
> > > Suzanne S. Barnhill
> > > Microsoft MVP (Word)
> > > Words into Type
> > > Fairhope, Alabama USA
> > > Word MVP FAQ site: http://word.mvps.org
> > > Email cannot be acknowledged; please post all follow-ups to the newsgr
oup so
> > > all may benefit.
> > >
> > > "Soccerman58" <Soccerman58@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
> > > news:6559EB18-3C07-45DC-8AAB-A5BA5FA66CEA@xxxxxxxxxxxxxxxx
> > > > Hi
> > > > Well, I am definitely starting from the proper numbering pane, and I
am
> > > > entering Chapter in Heading 1, and that seems to work (it is linked
to
> > > style
> > > > Heading 1).
> > > >
> > > > At Level 2 if I pick Style 1,2,3 then I get a single gray 1. If I
then go
> > > > to the previous lLevel field and pick previous level = 1, then I get
a
> > > second
> > > > gray 1, so I put a period between them and in the Preview pane I get
1.1
> > > for
> > > > Heading 2. BUT, if I go back and click on Level 2 after setting
Level 3,
> > > the
> > > > Previous Level field is BLANK. Surely it should show Level 1?
> > > >
> > > > Now, if I go to level 3 and pick Number Style 1,2,3 I again get a
single
> > > 1.
> > > > I pick Previous Level = 2 and I get 11 (no period). So I add a
period
> > > between
> > > > them and add .1 so the preview pane shows 1.1.1. BUT, if I go back
to
> > > level 3
> > > > after doing something else, again the previous Level field is blank.
> > > Surely
> > > > it should show Previous Level = 2?
> > > >
> > > > But at Level 4if I click Number Style = 1,2,3 I would expect to get
3 gray
> > > > 1s, but again there are only 2 with no period (11). If I set the
Previous
> > > > Level to Level 3 I would expect to see a third gray 1 appear, but it
still
> > > > doesn't. So to get the Preview panel to 1.1.1.1 I have to split the
two
> > > gray
> > > > 1s AND put an extra .1.1 in. Without this third gray 1 setting
itself by
> > > > default , I can't see how the third digit in Heading 4 can increment
> > > > properly. So the 4th digit will also be wrong (I do have the Restart
From
> > > > check box set for the correct levels).
> > > >
> > > > Also, when I go back and check the settings for the different levels
(I
> > > only
> > > > went thru level 4) the Previous Level Number field is always Blank.
> > > Assuming
> > > > I set it at each Level, I would have thought that it would show up
here?
> > > > Thanks
> > > > Phil
> > > >
> > > >
> > > > "Suzanne S. Barnhill" wrote:
> > > >
> > > > > It sounds as if you've messed up the "previous level number." If
you're
> > > not
> > > > > seeing a gray box at Level 2 representing the Level 1 number, then
click
> > > > > before the Level 2 number and select Level 1 from the "Previous
level
> > > > > number" list. If you start from the pane I suggested, all these
things
> > > > > should already be set correctly; all you would have to do is type
> > > Chapter
> > > > > before the 1 at Level 1 and link the levels to the appropriate
styles
> > > (as I
> > > > > said, if you choose the fifth pane, this is already done for you).
> > > > >
> > > > > --
> > > > > Suzanne S. Barnhill
> > > > > Microsoft MVP (Word)
> > > > > Words into Type
> > > > > Fairhope, Alabama USA
> > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > Email cannot be acknowledged; please post all follow-ups to the
> > > newsgroup so
> > > > > all may benefit.
> > > > >
> > > > > "Soccerman58" <Soccerman58@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
message
> > > > > news:8207FDC0-401A-4776-B11A-B0E3AFF25322@xxxxxxxxxxxxxxxx
> > > > > > Hi
> > > > > > Yes, I am using that template in the Customize numbers list, and
I did
> > > > > reset
> > > > > > it before I started and I did reset my Heading one to No Style
as in
> > > the
> > > > > link
> > > > > > that you sent me.
> > > > > > Chapter numbering based on Heading One SEEMS to be working fine.
It's
> > > the
> > > > > > 1.1, 1.1.1 that won't work. I have this:
> > > > > > Chapter 1
> > > > > > (seems to be working 1.1, 1.1.1, 1.1.1.1, 2.1 etc) but it's
after
> > > chapter
> > > > > 1
> > > > > > it seems to get sqirly:
> > > > > > Chapter 2
> > > > > > 1.1 (!)
> > > > > > 2.1
> > > > > > 1.1.1 (!)
> > > > > > 2.1.1 (!)
> > > > > > 1.1.1.1 (!!)
> > > > > >
> > > > > > In the Customize Numbered List I assigned a ListNum field List
Name
> > > and
> > > > > > linked the levels to the proper style: 1=1, 2=2 etc. At level 1
I
> > > inserted
> > > > > > the word Chapter before the number in the Number Format box.
Works ok.
> > > > > >
> > > > > > I really think the issue is something to do with the Previous
Level
> > > Number
> > > > > > field. At Level 2 I pick 1,2,3 from the Number Style options and
check
> > > the
> > > > > > Restart Numbering after Level box to be after Level 1. Pick
Apply
> > > Changes
> > > > > to
> > > > > > Whole List option.
> > > > > > Now, I have the number 1, highlighted in gray, in the Number
Format
> > > box,
> > > > > and
> > > > > > the Previous Level Number box is still blank. The Preview Panel
for
> > > Level
> > > > > 2
> > > > > > also shows a single 1. I leave Restart At field to be 1 for all
levels
> > > > > (could
> > > > > > be a mistake there, but I doubt it).
> > > > > >
> > > > > > Now I am sure I have to put something in the Previous Level
Number
> > > box,
> > > > > > otherwise if it doesn't know the previous level number it won't
know
> > > what
> > > > > it
> > > > > > has to increment from. So, for the Level 2 setup I'll pick Level
1 as
> > > the
> > > > > > previous level. As of now, it's the only option.
> > > > > >
> > > > > > Now it gets a bit interesting. A second 1 has appeared in the
Number
> > > > > Format
> > > > > > field, both are gray highlighted, and there is no period between
them.
> > > The
> > > > > > Previous Level field is STILL BLANK. So, I'll put a period
between the
> > > two
> > > > > 1s
> > > > > > so I have 1.1
> > > > > > NOw the Previous level Box shows Level 1 and the Preview Panel
shows
> > > 1.1
> > > > > >
> > > > > > I do the same at Level 3. Previous Level =2, Restart after 2,
Apply to
> > > > > whole
> > > > > > List, put a period between the two 1s and add another 1 so I
have
> > > 1.1.1.
> > > > > >
> > > > > > Same for Level 4. Previous level is level 3, Restart numbering
after
> > > level
> > > > > > 3, Apply to whole list, Start at 1. Interestingly, even tho I am
now
> > > down
> > > > > to
> > > > > > level 4, I still only get two 1s in gray in the Number Format
field,
> > > so
> > > > > this
> > > > > > time I have to split them with a . and add .1.1 so now I have
1.1.1.1
> > > OK,
> > > > > OK,
> > > > > > apply
> > > > > >
> > > > > > So now it looks like this
> > > > > > Chapter 1
> > > > > > 1.1
> > > > > > 1.1.1
> > > > > > 2.1.1
> > > > > > 1.2.1.1
> > > > > > 2.2.1.1
> > > > > > Chapter 2
> > > > > > 1.2
> > > > > > 2.2
> > > > > > 1.2.1
> > > > > > 2.2.1
> > > > > > 3.2.1
> > > > > > 1.3.1.1
> > > > > >
> > > > > > Make any sense, please?
> > > > > > Thanks
> > > > > > Phil
> > > > > >
> > > > > >
> > > > > >
> > > > > > "Suzanne S. Barnhill" wrote:
> > > > > >
> > > > > > > If you want numbering like this:
> > > > > > >
> > > > > > > 1
> > > > > > > 1.1
> > > > > > > 1.1.1
> > > > > > > 1.1.1.1
> > > > > > > 1.1.1.1
> > > > > > >
> > > > > > > then start by selecting the second (or, if you are using
heading
> > > styles,
> > > > > the
> > > > > > > fifth) pane in the Outline Numbered list gallery, which
already has
> > > this
> > > > > > > numbering applied.
> > > > > > > --
> > > > > > > Suzanne S. Barnhill
> > > > > > > Microsoft MVP (Word)
> > > > > > > Words into Type
> > > > > > > Fairhope, Alabama USA
> > > > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > > > Email cannot be acknowledged; please post all follow-ups to
the
> > > > > newsgroup so
> > > > > > > all may benefit.
> > > > > > >
> > > > > > > "Soccerman58" <Soccerman58@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
> > > message
> > > > > > > news:F7B64F9E-420D-4E98-A812-F06BBF2F9B56@xxxxxxxxxxxxxxxx
> > > > > > > > Hi
> > > > > > > > I am reading the primer at
> > > > > > > >
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html
> > > > > > > > and I have done all that she says (starting even with a
blank
> > > document
> > > > > > > > format) and I am setting my number levels.
> > > > > > > >
> > > > > > > > She says: 3 Numbering for all lower levels.
> > > > > > > > For second and subsequent levels, indicate in the Previous
Level
> > > > > Number
> > > > > > > box
> > > > > > > > whether you want to include the number from the previous
level.
> > > > > > > >
> > > > > > > > I am not entirely sure what she means here. I would think it
would
> > > be
> > > > > > > > something to do with the numbering after 1.1.1 etc. By which
I
> > > mean I
> > > > > > > would
> > > > > > > > have thought that it would control numbering when you get to
a
> > > scheme
> > > > > > > like:
> > > > > > > >
> > > > > > > > Chapter 1
> > > > > > > > 1.1
> > > > > > > > 1.1.1
> > > > > > > > 1.1.2
> > > > > > > >
> > > > > > > > Chapter 2
> > > > > > > > 2.1
> > > > > > > > 2.2
> > > > > > > > 2.2.1
> > > > > > > > 2.3
> > > > > > > > 2.3.1
> > > > > > > > 2.3.1.1
> > > > > > > >
> > > > > > > > and so on.
> > > > > > > >
> > > > > > > > But, if I try to make an entry in that space (let's say I am
> > > > > formatting
> > > > > > > > Level 5 and I pick Level 4 from that dropdown, then the
Preview
> > > panel
> > > > > goes
> > > > > > > > nuts, and at level 5 I have something like 11.1.1..1 and the
only
> > > way
> > > > > I
> > > > > > > can
> > > > > > > > override this again is by typing 1.1.1.1.1 in the Number
Format
> > > field.
> > > > > > > >
> > > > > > > > Can anyone enlighten me please?
> > > > > > > > Thanks
> > > > > > > > Phil
> > > > > > > >
> > > > > > > >
> > > > > > >
> > > > > > >
> > > > >
> > > > >
> > >
> > >

.

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