Re: Repeating Data

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On Sun, 26 Jun 2005 15:12:09 GMT, "Sandra Jackson via OfficeKB.com"
<forum@xxxxxxxxxxxx> wrote:

>Reading members? comments, I?ve come across some really good tips. One was
>?repeating data? ? gregmaxey.mvps.org.
>
>We have one particular Word template (Word 2000) (not forms) where we have to
>insert the name of the company and the name of the insurance company many
>times throughout. We currently use F11 to a Text Form Field and type in the
>required information.
>
>I?ve now followed the steps for the On Life forms and it auto populated the
>relevant information into the appropriate places and would like to try and
>incorporate these steps into the template.
>
>As my Word knowledge is so limited, am I likely to run into any problems if I
>change the template to show ?REF text?????? instead of the current form
>fields. I?ve also noticed that when I press the Protect Form icon it locks
>the whole document. Is there any way round this.
>
>Thanks in advance.

Hi Sandra,

Just leave the first form field in place, and replace all the other
form fields for the same piece of information with REF fields. In the
Properties dialog for the one remaining form field, make sure
"Calculate on exit" is checked, because that's what causes the REF
fields to update automatically. There are no "problems" with this.

If you need to have form fields in some parts of the template and
non-field entry in other parts, separate the parts with section breaks
(Insert > Break > Continuous). Use the Tools > Protect Document
dialog* instead of the lock icon, click the option button for Forms,
and then click the Sections button next to it. Uncheck the sections
that should not be protected.

*In Word 2002 and 2003, when you click Tools > Protect Document you
get a task pane instead of a dialog. On the pane, the protection type
is set with a dropdown, and when you choose Forms you'll see the
Sections item as a link below the dropdown instead of a button.

After you've chosen sections this way, you can use the lock icon from
then on, and the selection of sections won't change.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
.

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