Re: First time using templates

From: Luc (luc.sanders2_at_NOTREalpandora.be)
Date: 04/06/04 

Date: Tue, 06 Apr 2004 17:21:52 GMT

David,
The pleasure was all mine.
Luc
"David G" <drgibson@nospam.excite.com> schreef in bericht
news:%23IINei$GEHA.3776@tk2msftngp13.phx.gbl...
> Luc,
> Thanks, that will help a lot!! Let me play with this a little and I'll
get
> back to this group (and hopefully you) if I have any further questions.
If
> there is a group more designed for this discussion, I'll move to that one
if
> you will tell me which one that is.
> David
>
> "Luc" <luc.sanders2@NOTREalpandora.be> wrote in message
> news:Y0icc.61433$dL.3759164@phobos.telenet-ops.be...
> > David,
> > A lot of questions. To update the askfields, select the whole document
and
> > hit F9. When you format your document in sections which are protected or
> non
> > protected you will not need to use the form toolbar to unprotect your
form
> > in order to use the askfields. It doesn't matter how large the document
is
> > you can always use sections, sometimes they are the only solution do get
> > things done.
> > When you say fields are the first and the last line in the text do you
> mean
> > formfields, fields created with the ab | button on your forms toolbar?
> > A formfield can be referenced, position your cursor in the textfield;
> > activate the form toolbar and hit the options button (little hand), you
> can
> > give your formfield a name or use the one that's allready in there. Just
> use
> > the name you gave your textfield in the ref field for example if your
> named
> > your textfield "doctor", type {REF doctor} in the document and the text
> will
> > be picked up.
> > A list of fieldnames? not to my knowledge, but you can toggle with
ALT+F9
> to
> > see the fields used in your document or not.
> > When you use the fill-in fields in an ordinary document, not a template,
> you
> > can open the mother document and the dialogue will not appear untill you
> > select the document and hit F9. In a template they will automatically
> appear
> > you can't cancel them out.
> >
> > Hope this helps a bit
> > Luc
> >
> > "David G" <drgibson@nospam.excite.com> schreef in bericht
> > news:evrjyOzGEHA.2888@TK2MSFTNGP12.phx.gbl...
> > > Luc,
> > > I am using Wood 2000 and when I hit F9, nothing happens that I see.
The
> > > biggest hassle at this point is that I have to pull up the Forms menu
> any
> > > time I need to use one of these templates, but I guess that is minor.
> > > You mentioned formating in sections - my template is a short letter to
> > > another physician and isn't long enough to worry about sections.
> Besides,
> > > fields are the first and last line of text in the letter.
> > > I have got the template to do what I want now if only the Ask fields
> would
> > > come up automatically when the doc opens, otherwise it is working well
> > > thanks to your help.
> > > Is there a way to have the Ref field get info from a fill-in field?
> > > Is there a way to see a list of field names you are using in a
document?
> > > Is there a way to cancel the fill-in boxes when you open a doc so you
> > don't
> > > have to keep clicking "OK" when you open the doc just to edit it?
> > > Is there a difference in a form and a template?
> > > Thanks for your help.
> > >
> > >
> > > "Luc" <luc.sanders2@NOTREalpandora.be> wrote in message
> > > news:wogcc.61306$v77.3600497@phobos.telenet-ops.be...
> > > > David,
> > > > You are quite right, ask fields only update when you select the
> document
> > > and
> > > > hit F9. But you can format your template in sections, and protect
only
> > the
> > > > section that contains formfields. Use continuous sections, and
protect
> > > them
> > > > by using the menu "Tools" - "Document protection" - ... I do not
know
> > the
> > > > exact name in English but there should be an item that allows you to
> > > > password protect the form, and to choose the sections which must be
> > > > protected or not. I have Word 2003 here in Dutch and document
> protection
> > > > seems to have changed compared to version 2002 and 2000. Anyway once
> you
> > > > have protected or unprotected your sections, fill-in fields should
> come
> > up
> > > > automatically and askfields should be updated by selecting and
hitting
> > F9.
> > > > Maybe you could write an AutoOpen macro which updates the askfields
> for
> > > you
> > > > . I have little experience creating macro's and using VBA, but maybe
> > > > somebody else reading this post could help you there.
> > > > sincerely
> > > > Luc
> > > >
> > > > "David G" <drgibson@nospam.excite.com> schreef in bericht
> > > > news:eAXcopsGEHA.3332@TK2MSFTNGP12.phx.gbl...
> > > > > Luc,
> > > > > Thanks, Ask and Ref fields work as you said except the ask fields
> > don't
> > > > > automatically popup to ask for the info until I click protect on
the
> > > forms
> > > > > toolbar. Did I do something wrong??
> > > > > In the meantime I am reading the links Doug provided. Most
> > interesting.
> > > > > David
> > > > >
> > > > >
> > > > > "Luc" <luc.sanders2@NOTREalpandora.be> wrote in message
> > > > > news:3oPbc.59931$U61.3805253@phobos.telenet-ops.be...
> > > > > > David,
> > > > > > Concentrate on forms which by the way can be created in a
> template.
> > > Use
> > > > > ask
> > > > > > fields and Ref-fields (Insert - fields...) to type in items once
> > which
> > > > are
> > > > > > used several times in the form, and fill-in fields for things
that
> > > only
> > > > > need
> > > > > > to be put in once.
> > > > > > When activating the template, Word will ask you automatically
for
> > all
> > > > the
> > > > > > fields to put in information.
> > > > > > Follow the advice of Doug and explore the links he gave you.
> > > > > > Luc
> > > > > > "DavidG" <drgibson@nospam.excite.com> schreef in bericht
> > > > > > news:KANbc.46442$vJ1.38598@okepread01...
> > > > > > > Doug and Luc,
> > > > > > > Thanks for your replies. I have been thinking about my
> situation
> > > and
> > > > > > > wondering if templates is the best way to go for what I am
> trying
> > to
> > > > do.
> > > > > > > I saw a comment on one of the MVP sites your referred me to
> and
> > > see
> > > > > > > that Word and Wordperfect approach templates differently so
> > perhaps
> > > I
> > > > > > > need to this differently. I now use a WordPerfect template to
> > write
> > > > and
> > > > > > > print my patients contact lens prescriptions. When I start the
> > > > document,
> > > > > > > I am presented with a large popup where I fill in the blanks
> with
> > > the
> > > > > > > requested info and then click a button which then assembles
the
> > > info
> > > > > > > into the document. I may have to manually adjust a tab or two
> > > > depending
> > > > > > > on my info and but the presciption is basicly ready to print
as
> a
> > > 8.5"
> > > > > > > by 11" doc. What I am trying to do now in Word is create a
form
> > > > letter
> > > > > > > to send to the treating doc for my diabetic patients. I need
to
> > > enter
> > > > > > > the treating doc's name, address and my patient name. This
> letter
> > > is
> > > > > > > for patient with no diabetic complications so the text doesn't
> > vary
> > > > any
> > > > > > > except for one him/her wording change I do with a drop box
> > depending
> > > > on
> > > > > > > patient sex. I have been wondering if I should be using a
form
> > for
> > > > > > > this, or perhaps a single use mail merge instead of a
template.
> > The
> > > > > > > mail merge would have a the advantage of not having to retype
> the
> > > > > > > patient name as the name appears twice in the letter as does
the
> > > docs
> > > > > > > name. The names also appear in different styles, once as Jim
> > Jones,
> > > > > > > M.D. and once as Dr. Jones. If I entered Jones as a last name,
I
> > > could
> > > > > > > reuse the info instead of having to reenter the names.
> > > > > > > Sorry this is so long but I am looking to learn from this
> example
> > > for
> > > > > > > other letters I need to keep on file.
> > > > > > > David
> > > > > > >
> > > > > >
> > > > > >
> > > > >
> > > > >
> > > >
> > > >
> > >
> > >
> >
> >
>
>