Re: First time using templates

From: Luc (luc.sanders2_at_NOTREalpandora.be)
Date: 04/05/04 

Date: Mon, 05 Apr 2004 19:00:08 GMT

David,
A lot of questions. To update the askfields, select the whole document and
hit F9. When you format your document in sections which are protected or non
protected you will not need to use the form toolbar to unprotect your form
in order to use the askfields. It doesn't matter how large the document is
you can always use sections, sometimes they are the only solution do get
things done.
When you say fields are the first and the last line in the text do you mean
formfields, fields created with the ab | button on your forms toolbar?
A formfield can be referenced, position your cursor in the textfield;
activate the form toolbar and hit the options button (little hand), you can
give your formfield a name or use the one that's allready in there. Just use
the name you gave your textfield in the ref field for example if your named
your textfield "doctor", type {REF doctor} in the document and the text will
be picked up.
A list of fieldnames? not to my knowledge, but you can toggle with ALT+F9 to
see the fields used in your document or not.
When you use the fill-in fields in an ordinary document, not a template, you
can open the mother document and the dialogue will not appear untill you
select the document and hit F9. In a template they will automatically appear
you can't cancel them out.

Hope this helps a bit
Luc

 "David G" <drgibson@nospam.excite.com> schreef in bericht
news:evrjyOzGEHA.2888@TK2MSFTNGP12.phx.gbl...
> Luc,
> I am using Wood 2000 and when I hit F9, nothing happens that I see. The
> biggest hassle at this point is that I have to pull up the Forms menu any
> time I need to use one of these templates, but I guess that is minor.
> You mentioned formating in sections - my template is a short letter to
> another physician and isn't long enough to worry about sections. Besides,
> fields are the first and last line of text in the letter.
> I have got the template to do what I want now if only the Ask fields would
> come up automatically when the doc opens, otherwise it is working well
> thanks to your help.
> Is there a way to have the Ref field get info from a fill-in field?
> Is there a way to see a list of field names you are using in a document?
> Is there a way to cancel the fill-in boxes when you open a doc so you
don't
> have to keep clicking "OK" when you open the doc just to edit it?
> Is there a difference in a form and a template?
> Thanks for your help.
>
>
> "Luc" <luc.sanders2@NOTREalpandora.be> wrote in message
> news:wogcc.61306$v77.3600497@phobos.telenet-ops.be...
> > David,
> > You are quite right, ask fields only update when you select the document
> and
> > hit F9. But you can format your template in sections, and protect only
the
> > section that contains formfields. Use continuous sections, and protect
> them
> > by using the menu "Tools" - "Document protection" - ... I do not know
the
> > exact name in English but there should be an item that allows you to
> > password protect the form, and to choose the sections which must be
> > protected or not. I have Word 2003 here in Dutch and document protection
> > seems to have changed compared to version 2002 and 2000. Anyway once you
> > have protected or unprotected your sections, fill-in fields should come
up
> > automatically and askfields should be updated by selecting and hitting
F9.
> > Maybe you could write an AutoOpen macro which updates the askfields for
> you
> > . I have little experience creating macro's and using VBA, but maybe
> > somebody else reading this post could help you there.
> > sincerely
> > Luc
> >
> > "David G" <drgibson@nospam.excite.com> schreef in bericht
> > news:eAXcopsGEHA.3332@TK2MSFTNGP12.phx.gbl...
> > > Luc,
> > > Thanks, Ask and Ref fields work as you said except the ask fields
don't
> > > automatically popup to ask for the info until I click protect on the
> forms
> > > toolbar. Did I do something wrong??
> > > In the meantime I am reading the links Doug provided. Most
interesting.
> > > David
> > >
> > >
> > > "Luc" <luc.sanders2@NOTREalpandora.be> wrote in message
> > > news:3oPbc.59931$U61.3805253@phobos.telenet-ops.be...
> > > > David,
> > > > Concentrate on forms which by the way can be created in a template.
> Use
> > > ask
> > > > fields and Ref-fields (Insert - fields...) to type in items once
which
> > are
> > > > used several times in the form, and fill-in fields for things that
> only
> > > need
> > > > to be put in once.
> > > > When activating the template, Word will ask you automatically for
all
> > the
> > > > fields to put in information.
> > > > Follow the advice of Doug and explore the links he gave you.
> > > > Luc
> > > > "DavidG" <drgibson@nospam.excite.com> schreef in bericht
> > > > news:KANbc.46442$vJ1.38598@okepread01...
> > > > > Doug and Luc,
> > > > > Thanks for your replies. I have been thinking about my situation
> and
> > > > > wondering if templates is the best way to go for what I am trying
to
> > do.
> > > > > I saw a comment on one of the MVP sites your referred me to and
> see
> > > > > that Word and Wordperfect approach templates differently so
perhaps
> I
> > > > > need to this differently. I now use a WordPerfect template to
write
> > and
> > > > > print my patients contact lens prescriptions. When I start the
> > document,
> > > > > I am presented with a large popup where I fill in the blanks with
> the
> > > > > requested info and then click a button which then assembles the
> info
> > > > > into the document. I may have to manually adjust a tab or two
> > depending
> > > > > on my info and but the presciption is basicly ready to print as a
> 8.5"
> > > > > by 11" doc. What I am trying to do now in Word is create a form
> > letter
> > > > > to send to the treating doc for my diabetic patients. I need to
> enter
> > > > > the treating doc's name, address and my patient name. This letter
> is
> > > > > for patient with no diabetic complications so the text doesn't
vary
> > any
> > > > > except for one him/her wording change I do with a drop box
depending
> > on
> > > > > patient sex. I have been wondering if I should be using a form
for
> > > > > this, or perhaps a single use mail merge instead of a template.
The
> > > > > mail merge would have a the advantage of not having to retype the
> > > > > patient name as the name appears twice in the letter as does the
> docs
> > > > > name. The names also appear in different styles, once as Jim
Jones,
> > > > > M.D. and once as Dr. Jones. If I entered Jones as a last name, I
> could
> > > > > reuse the info instead of having to reenter the names.
> > > > > Sorry this is so long but I am looking to learn from this example
> for
> > > > > other letters I need to keep on file.
> > > > > David
> > > > >
> > > >
> > > >
> > >
> > >
> >
> >
>
>

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