Re: Mail Merge and Incorrect Formatting
- From: Caykiwi <Caykiwi@xxxxxxxxxxxxxxxxxxxxxxxxx>
- Date: Sat, 20 Jun 2009 19:30:01 -0700
This advice was a lifesaver.
Thanks
"macropod" wrote:
Hi Chi,.
To control percentage formatting in Word, add a formula and numeric picture switch to the mergefield. To do this:
.. select your mergefield, which will look something like «Percent»;
.. press Ctrl-F9 to wrap another field around it, thus - { «Percent» };
.. edit the field so that you get {=«Percent»*100 \# 0.00%};
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.
As per my previous post, the number of 0s after the decimal point controls the precision.
--
Cheers
macropod
[Microsoft MVP - Word]
"Chi" <Chi@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:95079FDE-9D7C-46A5-88CA-1F08043985C8@xxxxxxxxxxxxxxxx
Hi Macropod,
Excellent! Thank you very much! The problem is fixed!
Would you please also show me how to fix the % formatting?
In Excel is -17.0% and it appeared -0.1695323549869793 in Word
Thank you!
Chi
"macropod" wrote:
Hi Chi,
What you're seeing is what is actually stored in the Excel cell.
To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this:
.. select the field;
.. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
.. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.
Note: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include:
.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# $,0.00;($,0.00);'-' for currency, with brackets around negative numbers and a hyphen for 0 values
The precision of the displayed value is controilled by the '0.00'. You can use anything from '0' to '0.000000000000000'.
If you use a final ';' in the formatting switch with nothing following, (eg \# $,0.00;($,0.00);) zero values will be suppressed.
Note that this suppresses 0s resulting from empty fields and from fields containing 0s.
--
Cheers
macropod
[Microsoft MVP - Word]
"Chi" <Chi@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:833496AC-67E8-4FE1-AD8F-C1A7306006BB@xxxxxxxxxxxxxxxx
Hi,
I merge my letter (word) with Excel (data source). It runs fine, but the
formatting of the number is changed in the mail merge's result.
Ex: in Excel under COST column, it was 322,756, but it is shown 322755.5 in
the final letter.
In the Mail Merge Recipients window, I also see the number's formatting
changed in there.
Please help
Thanks
Chi
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