Re: Email Merge in Word

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Susan,

> What am I doing wrong?

I don't know - not necessarily anything.

NB I was intending these test queries to be executed entirely within Access - is that what you are doing?

Can you please
a. look at the SQL for your query (if you haven't done this before, try right-clicking in the title bar of the query designer and selecting the SQL option) and copy/paste a copy here?
b. tell us exactly what the error message says?

Peter Jamieson

http://tips.pjmsn.me.uk

Susan May wrote:
Peter when I do this > WHERE mystring is not null AND trim(mystring) <> '' I get an error message about the string 2048 characters so it doesn't work.

I do this - len(trim(Email1Address))
asc(mid(trim(Email1Address),1,1)) and no records appear.

What am I doing wrong?

Susan

"Peter Jamieson" wrote:

1. FWIW you can probably reduce the criteria I suggested to

WHERE mystring is not null AND trim(mystring) <> ''

since the other condition should be taken care of by the trim() condition.

2. I think the next thing to do is check what's actually in that field in some of the records that should be eliminated. (I tend to work directly on the SQL, but if you are more familiar with the graphical designer I'd try to stick with that).

3. e.g. add a few columns to your query such as
len(trim(Email1Address))
asc(mid(trim(Email1Address),1,1))

If the address looks blank but len(trim(Email1Address)) is > 0 then the field probably contains invisible non-space characters. The asc() function should tell us what the first character is. You can use
asc(mid(trim(Email1Address),2,1))
etc. to look at the other characters.

Peter Jamieson

http://tips.pjmsn.me.uk

Susan May wrote:
Peter: I tried this WHERE mystring is not null AND mystring <> '' AND trim(mystring) <> '' with mystring name as Email1Address, and it created 3 different columns with the criteria "is not null"; <>"; and Trim(Emai1lAddress) with criteria <> ", and I'm still getting blank emails. What did I do wrong?


"Peter Jamieson" wrote:

> Also, when I set up my query, I selected the criteria for the email address
> field "is not null", and there are still some blank records with no emails.

Different software packages can treat "null", "a string set to ''", and "a string containing white space differently, and may also treat variable-length and fixed-length data differently in this respect.

As far as Access is concerned, in some cases if you enter "white space", Access leaves the field value as "null". However, if you set a text value to '' in code, it isn't regarded as null but will otherwise look no different to the user in many cases.

So generally speaking, you have to test a string for both null and blank. to detect that in the SQL in Access you need something like

WHERE mystring is not null AND mystring <> ''

If the string could contain one or more spaces, you would probably need to add another condition, e.g.

WHERE mystring is not null AND mystring <> '' AND trim(mystring) <> ''

but if mystring could contain other types of "whitespace" such as tabs, non-breaking spaces, I think you would need to ask an Access person. You might be able to use LIKE with a pattern to do it.


Peter Jamieson

http://tips.pjmsn.me.uk

Susan May wrote:
Doug, I want to take a list of emails I have in a query and individually send them out so it looks like I'm sending them individually, but I'm actually sending them using a Word email merge because what I'm sending them are articles that we publish about the economy and these are potential recruits that have contacted us for more information but have not joined our firm yet. I don't want to copy and paste in bcc field in Outlook because that would make me look like a blaster and I don't want our server to be black listed. We have the rights to these emails so I was told by doing an email merge in Word, I can set it up so it would go out to each one individually and not alert the internet providers.

Also, when I set up my query, I selected the criteria for the email address field "is not null", and there are still some blank records with no emails. Why is that happening? There are not many, but is there a better syntax to use to get rid of the records that do not have email addresses?

Many thanks.

PS Lately, when I've been notified of a response from my questions, the link does not take me to the page where the question is. It is blank - do you know why this is happening?

Susan

"Doug Robbins - Word MVP on news.microsof" wrote:

Do you mean rather than their email address?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Susan May" <SusanMay@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:31C79BEF-0609-4FCD-81D6-A3044E38B86C@xxxxxxxxxxxxxxxx
I have a list of email address in an 2007 Access query. I would like to
individually email merge articles I have written in MS Word and send them
thru MS Outlook individually so they are professional sent with their first
and last name on to To: field.

How can this be done successfully?

Many thanks for your help
.

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