Re: Mail merge with graphics direct to PDF

The instructions for setting up three versions of Acrobat are provided on
the web page from which the download was obtained -
http://www.gmayor.com/individual_merge_letters.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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Doug Robbins - Word MVP wrote:
To avoid being asked for the .pdf filename and the result of the .pdf
creation from being displayed, you need to go to the Properties
dialog of the Adobe PDF printer and uncheck the boxes for those
features.

"Divinite" <divinite00@xxxxxxxxx> wrote in message
news:fb0c8884-cd99-44be-91ca-7a98476f15e2@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Yes, when the merge is executed, I am asked if I want to separate
into separate files. This only happens the first time and if there
is an error, the process stops and it will not ask if I try to run
the merge again. I've checked the box to create PDF's, but it also
does not accept the settings from the print setup and prompts for
filename and opens each file regardless of the settings.

My template does not contain any macros, just a new style set that
we've created. So far, the only way I've found to use it is to set
it as the default file set for all new documents, which I would
prefer not to do since we use multiple style sets. From my
understanding, the add-in would remove this need, which is exactly
what I'm looking for.

If I answer "no" the entire merge completes without issue.

Thank you,
Jessica

On Jun 19, 12:20 pm, "Doug Robbins - Word MVP"
<d...@xxxxxxxxxxxxxxxxxx> wrote:
You do not need the add-ins bar. I assume that when you execute the
merge
to a new document, you are being asked whether you want to create a
separate
document for each record and are then being given the dialog to
select the
field that contains the desired filename and in which you check the
box to
create .pdf's. Is that correct?

The add-in will make use of the template that was used to create
the mail merge main document, BUT that template must NOT contain
any auto macros. If you answer No to the question about creating
individual
documents, is the
last record merged correctly?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" <divinit...@xxxxxxxxx> wrote in message

news:0e72ac58-092e-476e-9547-133415161a7f@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Thank you! That has helped some, but I have encountered a few
issues:

- The add-ins bar is not showing (2007) and it is not keeping my
existing template. I tried applying my style template as the
default to the add-in, but that did not work.
- The last file in the merge is generating an error and only
producing half the document (the last half at that!)

The images look like they are updating just fine.

Any ideas?

Thank you,
Jessica

On Jun 18, 12:52 pm, "Doug Robbins - Word MVP"
<d...@xxxxxxxxxxxxxxxxxx> wrote:
The add-in that I have created that you can download from the
following
page
of fellow MVP Graham Mayor's website:

http://www.gmayor.com/individual_merge_letters.htm

will create separate documents from a mailmerge with each document
saved
with a name taken from a field in the data source and can also
create each
of the separate documents as a .pdf file. If those .pdf files do
not have
the fields updated to display the picture, it would be a simple
matter to
incorporate a command to update the fields in the document before
each one
is saved and the .pdf created.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my services on a paid consulting basis.

Doug Robbins - Word MVP

"Divinite" <divinit...@xxxxxxxxx> wrote in message

news:2fa1e6a2-159f-4f31-ba37-bacc753579a7@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Hello,

I have a document that is filled with customized mail merge
images. This is the second year we are producing this document
and last year,
I merged the whole file, used the outline feature to create
separate documents then ran a batch PDF to get the final
versions.

I have since found a few issues with this:

- We have updated our formatting and the new formatting will not
show
up properly using the outline split file.
- The final merge file size is now too large for Word to handle
(about
350MB), especially when you have to update images

I've tried merging directly to PDF which has the primary
advantage of
keeping all formatting with no issue and eliminating an extra few
steps in the process. However, it does have one very large
issue:

- Merging directly to PDF does not update the images in the file
before merging

There are too many files to do each one individually.

Does anyone have a way around this or ideas to setup something
automated to meet this goal?


.

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