Re: mail merge with a word database

Lets hope I get this right:

Name of business¶
Address¶
City, ST Zip¶
*Name, Position¶
*Name, Position¶
Name, Director¶

The first three lines will be merged onto the top of the letter
The Name/Positions will be merged into a numbered field in the letter
The Name,Director will be merged into the end of the letter

The indented positions are numerous, some business have 20-25 whiole others
have 3-4, and are set at 1 in margins.

Thank you!



--
Thanks,,
Kim


"Doug Robbins - Word MVP" wrote:

You would need to post into a message exactly how the information is
arranged, using an ¶ (Alt+0182 on the numeric keypad) where each of those
symbols is displayed when you toggle the Show Hide button in Word (that's
the button with the ¶ on it. You would also need to show where any tab
spaces are include in the data - do that by including [tab] wherever one
occurs.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Kim K" <KimK@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:DA406440-A8F0-42F1-B163-642008A9A6BC@xxxxxxxxxxxxxxxx
Thank for your help, unfortunately I am not even getting paid for this!

To answer your question, the database form is consistant, it starts with
the
name and address of the business, followed by name and title followed by a
bulleted list of employees. This is all on one page per business (all 97
of
them) - what type of macro would I need to do this?
--
Thanks,,
Kim


"Doug Robbins - Word MVP" wrote:

It is not so much an issue of how you set up the necessary fields as one
of
the manipulation that will be required of the data to get it into a
format
that it is suitable for use as a mail merge data source.

If there is consistency in the way the data is arranged on each page, it
should be possible to create a macro that will manipulate that data into
an
acceptable format, but we would need to know exactly how it is arranged
to
be able to make suggestions for the code for such a macro.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Kim K" <KimK@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:E751C6E9-F200-4B72-9DB2-A7C26C1B1E61@xxxxxxxxxxxxxxxx
I have 2 word docs given to me to merge. One is a form letter, the
other
the
"database". THe form letter needs to have 3 fields. Field one needs
to
pull
the info from the database of name of business, address, city, state,
zip -
FIeld 2 needs ot pull the name and title of the program director, foeld
three
needs to have a list of the employees and their title. All this info
is
on
seperate pages in teh word database.

How do I set up the necessary fields to populate the corerct info into
the
proper places? I ahve only done this with excel but never word, so
input
is
appreciated.
--
Thanks,,
Kim






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