Re: Lengthy merge code

Yes - the merge code seems rather insane. We've converted to a
proprietary software package - I don't dare name it - and the merge
seems to be the best way to handle the types of communications we send
out. I haven't come across much information on merge code of this
magnitude.

Do you think bumping the virtual memory might help? We're running the
merges on a dedicated machine that's faster and better than our other
desktop jobbies. All it does is the merges. It lives for merging. ;)

Heather



On Jan 24, 12:16 pm, "Peter Jamieson" <p...@xxxxxxxxxxxxxxxxxxxxxxxxxx>
wrote:
the programming for this particular letter is about 90 pages of merge
code,Rather you than me :-) I've come across some complex merge documents over
the years but I think yours beats the lot !

Reports suggest that there are "boundaries" at which things start to slow
significantly, but I've never really had a good go at pinning down any
specific causes. One possibility in many cases is that even with quite large
amounts of RAM in a system, software (i.e. code/programs) can still take so
much of it that an application may run into a RAM limitation quite quickly
when it is loading or generating data, at which point Windows will spend
more time playing with its virtual memory. You /might/ be able to check that
by removing as many programs and inessential services from your system and
having a look at real/virtual memory usage. The trouble is that performance
testing of this kind can be very time-consuming, and if the real scenario
involved real printing, your tests aren't necessarily realistic unless
you're actually using up paper or using something like the full Acrobat or
Microsoft Office Document Imaging as your output printer.

Peter Jamieson

"Heather" <heathe...@xxxxxxxxx> wrote in messagenews:1169664132.110199.76040@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

I'm with you - it ain't broke (yet) and I'd rather not have to fix it.
:)

I'm not sure if the SKIPIF would be a good solution unless I create
multiple templates for different kinds of students and run the merges
using the same data. I have to run my merges in groups of 500 or less,
because of our internal document imaging software limitations, but our
daily files are about 50-100 records, with a few huge files in the
summer (3000+).

With regards to Word getting progressively slower - is there an upper
limit, do you think? 30+ records? I have a LOT of includetext fields -
the programming for this particular letter is about 90 pages of merge
code, broken down into five documents.

Heather

On Jan 24, 10:52 am, "Peter Jamieson" <p...@xxxxxxxxxxxxxxxxxxxxxxxxxx>
wrote:
The only type of code that does anything like that is a { SKIPIF } code
and
as far as I can tell that's not appropriate for your situation - i.e.
it's
there to stop processing of the current record altogether when the
condition
specified in the SKIP is found.

Not much helps when you're dealing with large numbers - you can't convert
your data to Access, for example, because it has a 255-column maximum,
and
that's why you probably wouldn't be able to use SQL even if you wanted
to.

The merge takes a long time, and I assume it's because word is ticking
through each line of code and saying to itself 'yes/no.'It could well
be that. It could also be because Word takes quite a long time
even to read a long text record and split it up into separate fields. (It
shouldn't but as far as I can tell, it does). Doing lots of INCLUDETEXTS
is
likely to have a significant impact as well. There are some unuaul
text/formatting features that can slow processing down (e.g. "formatted
bullets"), but I think you would be able to tell if you have any of those
by
taking out most of your fields and seeing if the merge is still slow. You
may also find that Word gets progressively slower as it works its way
through your data file, and if that is the case, it /might/ make sense to
do
the merge in multiple chunks.

However, in my view, this is a classic case of "if it ain't broke, don't
'fix' it": if I had the option, I'd probably just want to check that
increased memory or processor speed made a difference, but that's about
it.

Peter Jamieson

"Heather" <heathe...@xxxxxxxxx> wrote in
messagenews:1169659711.224146.230590@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Hi, all - I have a question that's probably painfully easy and obvious,
but I'm stumped.

I'm working with a very large (1400+ columns) csv file to create
customized letters for our students. I used merge code to determine
scholarships and special program offers based on things like admission
averages. Unfortunately, an admission average can appear in one of ten
positions, and within the one in ten, in one of six positions. So,
naturally, my merge code is long. I don't know sql and there isn't time
to write new programming, so I'm stuck with my pages and pages of merge
code.

To try to improve performance, I have code stored in different
files...so with the main letter, if the individual record meets certain
criteria, there's an includetext function for a document. That
document, in turn, has includetext functions from a master document
that inserts appropriate paragraphs. It works - it's not pretty, but it
works.

The merge takes a long time, and I assume it's because word is ticking
through each line of code and saying to itself 'yes/no.'

My question is: is there something I can insert into my code to say
that if the condition is found (positive result), to stop searching
though the rest of the code in that linked document and move on?

Thank you again for your help. This group has been an invaluable
resource.

Heather

.

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