Re: Choosing a different set of recipients

No, the students have their own templates etc.

Someone on the teachers ng suggested that we might be producing a data list
by mistake rather than filtering. I am not near my 2003 version at the
moment but I will investigate that. Is it easy to do a data list by
mistake?

Liz
"Graham Mayor" <gmayor@xxxxxxxx> wrote in message
news:uB%23czw9IGHA.1728@xxxxxxxxxxxxxxxxxxxxxxx
> Are the students sharing the same files/templates? Sharing a data file
> could be the cause.
>
> --
> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
> Graham Mayor - Word MVP
>
> My web site www.gmayor.com
> Word MVP web site http://word.mvps.org
> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>
> Liz J wrote:
>> I would agree about the corruption problem if it were just this one
>> file it was happening with. But I have a class full of Year 11
>> pupils who are also trying to do this. For some it works, and for
>> some it doesn't.
>> All are on the same network using the same software. There must be
>> something slightly different about the way in which they are setting
>> up the merge but I can't identifiy it.
>>
>> Thanks for all the help anyway, your time is appreciated
>>
>> Liz
>>
>> "Graham Mayor" <gmayor@xxxxxxxx> wrote in message
>> news:e5q1layIGHA.3896@xxxxxxxxxxxxxxxxxxxxxxx
>>> I have not been able to reproduce the problem either which suggests
>>> that there may be a minor corruption in either the data file or the
>>> merge document. See also
>>> http://www.gmayor.com/what_to_do_when_word_crashes.htm I would be
>>> inclined to merge all the records into a one row table containing
>>> all the fields and set the document type to catalog/directory then
>>> merge to a new document. Add a field title row to the table and use
>>> that as a merge source. --
>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>> Graham Mayor - Word MVP
>>>
>>> My web site www.gmayor.com
>>> Word MVP web site http://word.mvps.org
>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>
>>> Peter Jamieson wrote:
>>>> When you go back into the Recipients dialog box, is it definitely
>>>> the blue arrow that's been greyed, or the All option that appears
>>>> when you click it? (I haven't been able to reproduce the "Blue
>>>> arrow goes grey" behaviour here so far).
>>>>
>>>> Are you able to click any of the columns and see any of the
>>>> drop-down options? If so, can you get into the "Advanced..." option
>>>> and clear out any filtering in there?
>>>>
>>>> Peter Jamieson
>>>>
>>>> "LizJD" <LizJD@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
>>>> news:3293C6FE-0761-4A3F-B184-92D9A5673BD2@xxxxxxxxxxxxxxxx
>>>>> Hi Graham
>>>>>
>>>>> I read your article (and bookmarked your very useful site for
>>>>> further reading later) but as it doesn't cover choosing
>>>>> recipients, it didn't give me
>>>>> any clues as to what is going wrong.
>>>>>
>>>>> I have a data file in Excel and want to send a personalised memo
>>>>> to my students using the data in Excel. I need to print them out a
>>>>> class at a time
>>>>> to make distribution easier.
>>>>>
>>>>> As I mentioned before, having chosen one group, I cannot then get
>>>>> back all the recipients in order to choose a different group. The
>>>>> only way I cando that is to reload the data file but that is a
>>>>> nuisance. Still lost.
>>>>>
>>>>> Liz
>>>>>
>>>>> "Graham Mayor" wrote:
>>>>>
>>>>>> Try it again. I updated the page recently and it may have been
>>>>>> temporarily
>>>>>> down. You can get this page in PDF format from my downloads page.
>>>>>>
>>>>>> --
>>>>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>>>> Graham Mayor - Word MVP
>>>>>>
>>>>>> My web site www.gmayor.com
>>>>>> Word MVP web site http://word.mvps.org
>>>>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>>>>
>>>>>> Liz J wrote:
>>>>>>> "Graham Mayor" <gmayor@xxxxxxxx> wrote in message
>>>>>>> news:uKzYnoaIGHA.1124@xxxxxxxxxxxxxxxxxxxxxxx
>>>>>>>> Are you using the recipients button on the mergte toolbar or
>>>>>>>> trying to steer through the tortuous merge wizard? You may find
>>>>>>>> http://www.gmayor.com/mail_merge_labels_with_word_xp.htm useful.
>>>>>>>> You should be able to change the recipients list at
>>>>>>>> will from the toolbar. --
>>>>>>>
>>>>>>> I am using the recipients button on the merge toolbar.
>>>>>>>
>>>>>>> Thanks for the link but it doesn't seem to work for me. It leads
>>>>>>> to a 'page cannot be displayed' message.
>>>>>>>
>>>>>>> Liz
>
>


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