Re: Choosing a different set of recipients

Are the students sharing the same files/templates? Sharing a data file could
be the cause.

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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Liz J wrote:
> I would agree about the corruption problem if it were just this one
> file it was happening with. But I have a class full of Year 11
> pupils who are also trying to do this. For some it works, and for
> some it doesn't.
> All are on the same network using the same software. There must be
> something slightly different about the way in which they are setting
> up the merge but I can't identifiy it.
>
> Thanks for all the help anyway, your time is appreciated
>
> Liz
>
> "Graham Mayor" <gmayor@xxxxxxxx> wrote in message
> news:e5q1layIGHA.3896@xxxxxxxxxxxxxxxxxxxxxxx
>> I have not been able to reproduce the problem either which suggests
>> that there may be a minor corruption in either the data file or the
>> merge document. See also
>> http://www.gmayor.com/what_to_do_when_word_crashes.htm I would be
>> inclined to merge all the records into a one row table containing
>> all the fields and set the document type to catalog/directory then
>> merge to a new document. Add a field title row to the table and use
>> that as a merge source. --
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>> Graham Mayor - Word MVP
>>
>> My web site www.gmayor.com
>> Word MVP web site http://word.mvps.org
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>
>> Peter Jamieson wrote:
>>> When you go back into the Recipients dialog box, is it definitely
>>> the blue arrow that's been greyed, or the All option that appears
>>> when you click it? (I haven't been able to reproduce the "Blue
>>> arrow goes grey" behaviour here so far).
>>>
>>> Are you able to click any of the columns and see any of the
>>> drop-down options? If so, can you get into the "Advanced..." option
>>> and clear out any filtering in there?
>>>
>>> Peter Jamieson
>>>
>>> "LizJD" <LizJD@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
>>> news:3293C6FE-0761-4A3F-B184-92D9A5673BD2@xxxxxxxxxxxxxxxx
>>>> Hi Graham
>>>>
>>>> I read your article (and bookmarked your very useful site for
>>>> further reading later) but as it doesn't cover choosing
>>>> recipients, it didn't give me
>>>> any clues as to what is going wrong.
>>>>
>>>> I have a data file in Excel and want to send a personalised memo
>>>> to my students using the data in Excel. I need to print them out a
>>>> class at a time
>>>> to make distribution easier.
>>>>
>>>> As I mentioned before, having chosen one group, I cannot then get
>>>> back all the recipients in order to choose a different group. The
>>>> only way I cando that is to reload the data file but that is a
>>>> nuisance. Still lost.
>>>>
>>>> Liz
>>>>
>>>> "Graham Mayor" wrote:
>>>>
>>>>> Try it again. I updated the page recently and it may have been
>>>>> temporarily
>>>>> down. You can get this page in PDF format from my downloads page.
>>>>>
>>>>> --
>>>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>>> Graham Mayor - Word MVP
>>>>>
>>>>> My web site www.gmayor.com
>>>>> Word MVP web site http://word.mvps.org
>>>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>>>
>>>>> Liz J wrote:
>>>>>> "Graham Mayor" <gmayor@xxxxxxxx> wrote in message
>>>>>> news:uKzYnoaIGHA.1124@xxxxxxxxxxxxxxxxxxxxxxx
>>>>>>> Are you using the recipients button on the mergte toolbar or
>>>>>>> trying to steer through the tortuous merge wizard? You may find
>>>>>>> http://www.gmayor.com/mail_merge_labels_with_word_xp.htm useful. You
>>>>>>> should be able to change the recipients list at
>>>>>>> will from the toolbar. --
>>>>>>
>>>>>> I am using the recipients button on the merge toolbar.
>>>>>>
>>>>>> Thanks for the link but it doesn't seem to work for me. It leads
>>>>>> to a 'page cannot be displayed' message.
>>>>>>
>>>>>> Liz


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