Re: Data save/message question

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I don't have the original post for some reason. I never email Word documents
unless I want them edited and sent back. I produce pdf files and send those.
Just overcautious, I guess.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Doug Robbins" <dkr@xxxxxxxxxxxxxx> wrote in message
news:%23xK%230hxrFHA.2880@xxxxxxxxxxxxxxxxxxxxxxx
> That I well understand and starting with a template, the chance of saving
> the mailmerge maindocument after unlinking the fields and hence render it
> useless for further use is diminished. I am not sure that locking rather
> than unlinking the merge fields would eliminate the OP's problem when the
> documents are emailed.
>
> --
> Hope this helps.
>
> Please reply to the newsgroup unless you wish to avail yourself of my
> services on a paid consulting basis.
>
> Doug Robbins - Word MVP
> "Charles Kenyon" <msnewsgroup@xxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
> message news:Ojr9DrwrFHA.1168@xxxxxxxxxxxxxxxxxxxxxxx
>> Actually, mail merge does work well for production of a single document,
>> but the user has to understand the process. I generally create the merge
>> (using a new merge document based on a template) and find the single
>> record in the database that I want. Then I print the document. If I want
>> a disk copy, I have a macro that locks merge fields. An alternative would
>> be to do a query that would only result in the single record.
>>
>> I do this for form documents (often drafts that have to be edited) where
>> I produce the same form for multiple clients, but not at the same time.
>> --
>> Charles Kenyon
>>
>> Word New User FAQ & Web Directory: http://addbalance.com/word
>>
>> Intermediate User's Guide to Microsoft Word (supplemented version of
>> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>>
>> See also the MVP FAQ: http://www.mvps.org/word which is awesome!
>> --------- --------- --------- --------- --------- ---------
>> This message is posted to a newsgroup. Please post replies
>> and questions to the newsgroup so that others can learn
>> from my ignorance and your wisdom.
>>
>> "Doug Robbins" <dkr@xxxxxxxxxxxxxx> wrote in message
>> news:%231f85ZvrFHA.528@xxxxxxxxxxxxxxxxxxxxxxx
>>> That confirms that you are not actually executing the merge which is
>>> what I had suspected. While it may not make sense to you, mail merge is
>>> not really designed for the creation of single letters. Rather it is
>>> designed for the creation of multiple copies of a base document with
>>> variations for each record in the data source.
>>>
>>> --
>>> Hope this helps.
>>>
>>> Please reply to the newsgroup unless you wish to avail yourself of my
>>> services on a paid consulting basis.
>>>
>>> Doug Robbins - Word MVP
>>> "sam" <sam@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
>>> news:FFA5B4B1-5211-431E-AD00-2D5E2CEC2BF7@xxxxxxxxxxxxxxxx
>>>> After looking some more I've found that choosing 'main document setup'
>>>> on the
>>>> mail merge toolbar and then 'ok' for 'normal document'(which is already
>>>> selected upon opening) and saving as this will eliminate the problem.
>>>> This is
>>>> ok to have to do but doesn't make a lot of sense to have to follow that
>>>> process either. It will help but surely it can just be saved directly
>>>> as a
>>>> normal document?
>>>> --
>>>> Thanks
>>>>
>>>>
>>>> "Doug Robbins" wrote:
>>>>
>>>>> It sounds like the document is not actually being merged and that all
>>>>> you
>>>>> are sending is a document containing a preview of the merge results.
>>>>> You
>>>>> need to execute the merge to a new document which will then contain
>>>>> the
>>>>> actual data converted to text, rather that it being displayed as a
>>>>> preview
>>>>> of the result of the mergefield.
>>>>>
>>>>> --
>>>>> Hope this helps.
>>>>>
>>>>> Please reply to the newsgroup unless you wish to avail yourself of my
>>>>> services on a paid consulting basis.
>>>>>
>>>>> Doug Robbins - Word MVP
>>>>> "sam" <sam@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
>>>>> news:4D2A1948-5C15-4EFD-B78C-72FF02E496B1@xxxxxxxxxxxxxxxx
>>>>> >I think this is a word question rather than an access question.... I
>>>>> >have
>>>>> >an
>>>>> > access database which includes contact data. After a record is
>>>>> > selected
>>>>> > the
>>>>> > user can select a particular letter which in turn opens word and
>>>>> > merges
>>>>> > the
>>>>> > contact data into the letter. It is then saved (using 'save as' and
>>>>> > saved
>>>>> > as
>>>>> > a .doc) to another folder to be printed or emailed. All works fine
>>>>> > for
>>>>> > printing purposes but when I email the merged document the user
>>>>> > receives a
>>>>> > message upon opening such as 'Data from your database will be placed
>>>>> > in
>>>>> > the
>>>>> > document, do you want to continue" yes/No. Choosing yes presents the
>>>>> > user
>>>>> > with options to select the data source etc, which is no good.
>>>>> > Choosing no
>>>>> > opens the document and looks ok but my question is... can I stop
>>>>> > this
>>>>> > message
>>>>> > from appearing or save the document somehow so the message is not
>>>>> > required.
>>>>> > Any help greatly appreciated
>>>>> > --
>>>>> > Thanks
>>>>>
>>>>>
>>>>>
>>>
>>>
>>
>>
>
>


.

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