Re: Data save/message question

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That confirms that you are not actually executing the merge which is what I
had suspected. While it may not make sense to you, mail merge is not really
designed for the creation of single letters. Rather it is designed for the
creation of multiple copies of a base document with variations for each
record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"sam" <sam@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:FFA5B4B1-5211-431E-AD00-2D5E2CEC2BF7@xxxxxxxxxxxxxxxx
> After looking some more I've found that choosing 'main document setup' on
> the
> mail merge toolbar and then 'ok' for 'normal document'(which is already
> selected upon opening) and saving as this will eliminate the problem. This
> is
> ok to have to do but doesn't make a lot of sense to have to follow that
> process either. It will help but surely it can just be saved directly as a
> normal document?
> --
> Thanks
>
>
> "Doug Robbins" wrote:
>
>> It sounds like the document is not actually being merged and that all you
>> are sending is a document containing a preview of the merge results. You
>> need to execute the merge to a new document which will then contain the
>> actual data converted to text, rather that it being displayed as a
>> preview
>> of the result of the mergefield.
>>
>> --
>> Hope this helps.
>>
>> Please reply to the newsgroup unless you wish to avail yourself of my
>> services on a paid consulting basis.
>>
>> Doug Robbins - Word MVP
>> "sam" <sam@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
>> news:4D2A1948-5C15-4EFD-B78C-72FF02E496B1@xxxxxxxxxxxxxxxx
>> >I think this is a word question rather than an access question.... I
>> >have
>> >an
>> > access database which includes contact data. After a record is selected
>> > the
>> > user can select a particular letter which in turn opens word and merges
>> > the
>> > contact data into the letter. It is then saved (using 'save as' and
>> > saved
>> > as
>> > a .doc) to another folder to be printed or emailed. All works fine for
>> > printing purposes but when I email the merged document the user
>> > receives a
>> > message upon opening such as 'Data from your database will be placed in
>> > the
>> > document, do you want to continue" yes/No. Choosing yes presents the
>> > user
>> > with options to select the data source etc, which is no good. Choosing
>> > no
>> > opens the document and looks ok but my question is... can I stop this
>> > message
>> > from appearing or save the document somehow so the message is not
>> > required.
>> > Any help greatly appreciated
>> > --
>> > Thanks
>>
>>
>>


.

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