Re: Mail merge from Outllok in columns
From: Graham Mayor (gmayor_at_DELETECAPSmvps.org)
Date: 12/06/04
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Date: Mon, 6 Dec 2004 17:47:15 -0000
A catalog (now called directory) merge is a type of merge intended for
producing lists. Set the document type to directory from the merge toolbar
and enter the fields pertinent to a single record. Everything you enter is
repeated for each record each immediately following the one before.
- see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm for
information on merging generally
-- <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Mits wrote: > Thanks for the advice, but what is a "Catalogue / Directory merge"? > Is that from Word? I had problems merging data in Word from Outlook. > The problems I was having were because the contacts all have email > and fax numbers, I always got duplicate records - one with the email > and one with the fax number. I gave up working on that system and > used the mail merge feature right in Outlook. > > "Graham Mayor" wrote: > >> Set this up as a catalog/directory merge and do not use the NEXT >> field. Merge to a new document and add any supplementary information >> you want to include to that document. >> >> -- >> <>>< ><<> ><<> <>>< ><<> <>>< <>><<> >> Graham Mayor - Word MVP >> >> My web site www.gmayor.com >> Word MVP web site http://word.mvps.org >> <>>< ><<> ><<> <>>< ><<> <>>< <>><<> >> >> >> >> Mits wrote: >>> I have two questions. >>> >>> I have created a mail merge from Outlook into Word and have setup >>> the fields properly. I can view one record set at a time. I can >>> scroll through them with the "Next Record" bottom but of course I >>> want to >>> view all the records together. (I am creating a Contact list >>> booklet). I have added the "Next Record" insert feature at the >>> bottom >>> of the fields so that Word knows to show the next record set, to get >>> multiple record sets to display at once I seem to have to copy the >>> inserted fields over and over and over until I reach the end of the >>> data set. Obviously this is a problem. How can I get Word to >>> recongnize that there is more data nad keep displaying it until it >>> reaches the end? >>> >>> Part two: >>> >>> With the data in columns I want Word to check to see if there is >>> enough room let at the bottom of the page to insert the entire >>> record set. If there is not enough room I want it to move to the >>> next >>> column. The reason for this is so that the complete address is all >>> together, rather than having the beginning at the bottom of one >>> column and the rest at the top of the next column. >>> >>> Any advise will be greatly appreciated! >>> >>> Thanks in advance. >>> >>> Mits
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