Re: Mail merge from Outllok in columns

From: Mits (Mits_at_discussions.microsoft.com)
Date: 12/06/04 

Date: Mon, 6 Dec 2004 09:29:03 -0800

Thanks for the advice, but what is a "Catalogue / Directory merge"? Is that
from Word? I had problems merging data in Word from Outlook. The problems I
was having were because the contacts all have email and fax numbers, I always
got duplicate records - one with the email and one with the fax number. I
gave up working on that system and used the mail merge feature right in
Outlook.

"Graham Mayor" wrote:

> Set this up as a catalog/directory merge and do not use the NEXT field.
> Merge to a new document and add any supplementary information you want to
> include to that document.
>
> --
> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
> Graham Mayor - Word MVP
>
> My web site www.gmayor.com
> Word MVP web site http://word.mvps.org
> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>
>
>
> Mits wrote:
> > I have two questions.
> >
> > I have created a mail merge from Outlook into Word and have setup the
> > fields properly. I can view one record set at a time. I can scroll
> > through them with the "Next Record" bottom but of course I want to
> > view all the records together. (I am creating a Contact list
> > booklet). I have added the "Next Record" insert feature at the bottom
> > of the fields so that Word knows to show the next record set, to get
> > multiple record sets to display at once I seem to have to copy the
> > inserted fields over and over and over until I reach the end of the
> > data set. Obviously this is a problem. How can I get Word to
> > recongnize that there is more data nad keep displaying it until it
> > reaches the end?
> >
> > Part two:
> >
> > With the data in columns I want Word to check to see if there is
> > enough room let at the bottom of the page to insert the entire record
> > set. If there is not enough room I want it to move to the next
> > column. The reason for this is so that the complete address is all
> > together, rather than having the beginning at the bottom of one
> > column and the rest at the top of the next column.
> >
> > Any advise will be greatly appreciated!
> >
> > Thanks in advance.
> >
> > Mits
>
>
>

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