Re: two a5 forms on a4 paper?

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From: Doug Robbins - Word MVP (dkr_at_NOmvpsSPAM.org)
Date: 05/23/04 

Date: Sun, 23 May 2004 23:29:07 +1000

If you can't use the second method, then you will have to re-arrange the
mailmerge main document so that you can put the Next Record field (from the
Insert Word Fields list) outside of (before) the text box in the second
form, or use a table to control the layout rather than text boxes. 

-- 
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested.  Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.
Hope this helps
Doug Robbins - Word MVP
<anonymous@discussions.microsoft.com> wrote in message
news:10ca901c440bf$dadfd590$a601280a@phx.gbl...
> Thanks for the response, Doug.
> Re your first suggestion -
> There doesn't seem to be a "Next Record" field to choose
> in my list (I presume you go to "Insert"; "Field").
>
> I had already tried using the "Next" field.  If I do, then
> as soon as I try to preview the forms, I get an error
> message saying :-
>
> "You cannot include DATA, NEXT, NEXTIF, or SKIPIF fields
> in comments, headers, footers, footnotes or endnotes."
>
> I'm not "in" any of these - I'm simlpy in a text box on my
> page!
>
> I can use "NEXT" and it works fine if I'm not in a text
> box - but then I can't position my fields accurately
> relative to the underlying boiler plate text that makes up
> the form.
>
> Regards
> John Attwood
>
> >-----Original Message-----
> >You would need to insert a <<Next Record>> field before
> the first mergefield
> >in the second form.
> >
> >Alternatively, if you are using one of the later versions
> of Word that has
> >the ability to print multiple pages to a single sheet of
> paper, you could
> >just set it up as a single A4 form, merge to a new
> document and then print
> >that document as 2 pages to a sheet.  That setting is in
> the lower right
> >half of the File>Print dialog.
> >
> >-- 
> >Please post any further questions or followup to the
> newsgroups for the
> >benefit of others who may be interested.  Unsolicited
> questions forwarded
> >directly to me will only be answered on a paid consulting
> basis.
> >
> >Hope this helps
> >Doug Robbins - Word MVP
> >"jwa" <anonymous@discussions.microsoft.com> wrote in
> message
> >news:109bf01c4401d$26d74d50$a101280a@phx.gbl...
> >> Can anyone help? Am I going about this in the best way?
> >>
> >> I want to use mail-merge to fill out and print a5-sized
> >> school reports but I only have a4 paper.
> >>
> >> I've created two copies of the boiler plate text, one
> >> above the other, in the top and bottom halves of an a4
> >> document in Word.  I have used text boxes to locate the
> >> merge fields from the source excel file in the correct
> >> positions relative to the underlying boiler plate text
> of
> >> the upper and the lower copies of the report.
> >>
> >> Try as I might I cannot get one pupil's data in the top
> a5
> >> form and the next pupil's data in the bottom one.  I can
> >> only manage two copies of the same pupil's data: one in
> >> the top a5 report and the same data appearing in the
> >> bottom one too!  I can't get Word to move to the next
> data
> >> record for the merge fields in the lower a5 copy.
> >
> >.
> >

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