Re: Corrupt Word Doc While Editing
- From: "jen" <nope@xxxxxxxxxx>
- Date: Sun, 10 Jul 2005 14:43:26 +0100
Wow! thank you so much for taking the time to help.
I'll follow all your advice. Most of it makes so much sense reading it.
J
"Shauna Kelly" <ShaunaKelly@xxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:%23lGaD$OhFHA.1464@xxxxxxxxxxxxxxxxxxxxxxx
> Hi Jen
>
> I think there are several things going wrong here.
>
> 1. First of all, Word has no "AutoSave". The "timer" you are seeing is
> probably the AutoRecover mechanism kicking in.
> For more information about that, see:
> How can I make Word save or back up my document automatically?
> http://www.word.mvps.org/FAQs/General/AutomaticSave.htm
>
>
> 2. Word does not "auto format" your document unless you tell it to using
> Format > AutoFormat (and I've never met anyone yet who found that to be
> useful, so don't tempt fate by playing with it!).
>
> However, Word does like to think for itself, which is rarely a good
> experience for the rest of us. To avoid that, do Tools > AutoCorrect
> options. On the AutoFormat As You Type tab, un-tick everything in the
> "Apply as you type" and the "Automatically as you type" sections.
>
>
> 3. At Tools > Templates and Add-ins, make sure you have *not* ticked the
> box "Automatically Update Document Styles". This may be the cause of some
> of the changes in numbering and headings you're experiencing.
>
>
> 4. There is clearly something wrong that's causing the huge changes in
> file size. Here is Suzanne Barnhill's classic list of the causes of big
> files, so go through each item and make sure your're OK:
>
> 1. Fast Saves: Disable this at on the Save tab of Tools | Options.
>
> 2. Preview Picture: Clear the check box on the Summary tab of File |
> Properties.
>
> 3. Versions (File | Versions): Make sure "Automatically save version on
> close" is not turned on.
>
> 4. Revisions (Tools | Track Changes):
> Highlight Changes: Make sure "Highlight changes on screen" is turned on
> (or that "Final Showing Markup" is displayed).
> Accept/Reject Changes: If "Accept All" or "Reject All" is available
> then
> revisions are present; accept or reject all changes, then turn Track
> Changes
> off.
>
> 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts
> should
> be avoided wherever possible.
>
> 6. Embedded graphics: When feasible, it is preferable to link the
> graphics.
> That is, when you insert the graphic, click the arrow beside Insert in the
> Picture dialog and choose Link to File rather than Insert or Insert and
> Link.
>
> 7. Embedded objects: These are even worse than ordinary graphics saved
> with
> the document. If you see an { EMBED } code, the graphic is an OLE object.
> Unless you need to be able to edit the object in place, unlink it using
> Ctrl+Shift+F9.
>
> 8. File format: Make sure you are saving as a Word document; in some cases
> .rtf (Rich Text Format) files are significantly larger than .doc files.
>
> 9. Document corruption: See
> http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.
>
>
>
>> I have been saving the file regularly by different names so have been
>> able
>> to go back to last 'good' files to edit all changes.
>
> Good move! Don't stop doing that.
>
>
> Hope this helps.
>
> Shauna Kelly. Microsoft MVP.
> http://www.shaunakelly.com/word
>
>
> "jen" <nomail@xxxxxxxxxx> wrote in message
> news:e6m6$0GhFHA.3940@xxxxxxxxxxxxxxxxxxxxxxx
>> Sorry I was on my son Ads' pc when I replied
>> -----
>> Thanks for your time.
>> There are no tables at all but numerous images.
>> Alot of the images, all pasted into doc. most have drawing objects and
>> autoshapes grouped with them.
>> Styles consist of 3 headings, Numerous bullets and numbering
>> The formating isn't complicated in itself but plays up as more editing is
>> done until it all grinds to a stop.
>> i.e. I could add a bullet or enter or start a new paragraph in page 20
>> and
>> suddenly the timer comes up ( which i guess is autoformatting in action)
>> and
>> when it's done all the tabs and indents of previous bulleting goes aray
>> not
>> respeting their setting and some are added like a.a.a.a.a.a.a.
>> or b.b.b.b.b.b
>> also I have to keep checking the header and footer because suddenly it
>> grows a few extra lines.
>> When it starts to grind to a halt with the timmer appearing too often the
>> size of the file goes from 28mb to 130mb !
>> I've been working on this file between 2 pcs. Word 2000 at the office and
>> Word Xp at home. But the problem happens with both.
>> I have been saving the file regularly by different names so have been
>> able
>> to go back to last 'good' files to edit all changes. This is wearing me
>> out.
>> So any help would be really appreciated.
>> Jen
>>
>>
>> "Jezebel" <warcrimes@xxxxxxxxxxxxxx> wrote in message
>> news:OyN$mnBhFHA.3692@xxxxxxxxxxxxxxxxxxxxxxx
>>> Corruption as you describe usually relates to one specific bit of the
>>> document: typically a graphic with an internal corruption or a table --
>>> especially a very long table that spans several pages. You describe
>>> recovering the document and everything was fine for a few days -- it
>>> might be that during that time you didn't visit the bit of the document
>>> that contained the corruption.
>>>
>>> What sort of 'very complicated' formatting does your document contain?
>>> In what way do AutoSave and AutoFormatting become nightmarish?
>>>
>>>
>>>
>>>
>>>
>>> "jen" <nope@xxxxxxxxxx> wrote in message
>>> news:epjlYB$gFHA.2880@xxxxxxxxxxxxxxxxxxxxxxx
>>>> Hi.
>>>> I'm creating a manual in Word for a program we use at work.
>>>> While I am working (40 pages) the formatting gets very complicated and
>>>> autosave and autoformating becomes a nightmare, Finally, Word halts for
>>>> ages as thought it's either updating or something, though it allows me
>>>> to continue on other applications. This can take up to 10 minutes.
>>>> Just adding one word or saving would take another 10 minutes. In the
>>>> meantime, the size increases constantly, from a normal 10 mb to 116 mb
>>>> in just 2 minutes.
>>>> I know it's to do with formatting as this happens mostly when inserting
>>>> number/bullets. Normally the doc automatically adjusts and one can
>>>> backspace if necessary. However, in my doc, this causes the whole
>>>> document to go crazy, and takes forever, and gets worse by the minute.
>>>> While this is going on, I try 'saving as' in another name, but doesn't
>>>> help. I copy and paste, which has worked much in the past, as if
>>>> cleansed from whatever was plaguing it, but by now the file is
>>>> complicated, with many images and screen shots.
>>>>
>>>> I have tried splitting the file up in three bits, copied pasted, fixed
>>>> the formatting and copied and pasted bit by bit. it worked!! But,
>>>> then after a couple of days, adding a little to it here and there, it
>>>> happens again, till it finally collapsed. The other day, it auto
>>>> recovered on 2003 and something got fixed because it went down to
>>>> 10,000 kb and worked like a dream. Two days later (today) I'm just
>>>> finishing it off at work, small details, corrections and it starts to
>>>> happen again, until I couldn't even do my normal work. Word would
>>>> just crash, every time I tried to save it.
>>>>
>>>> Any ideas please?
>>>> Also how can you repair a damaged file?
>>>> Thanks in advance
>>>>
>>>
>>>
>>
>>
>
>
.
- References:
- Corrupt Word Doc While Editing
- From: jen
- Re: Corrupt Word Doc While Editing
- From: Jezebel
- Re: Corrupt Word Doc While Editing
- From: jen
- Re: Corrupt Word Doc While Editing
- From: Shauna Kelly
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