Re: Advice for preparing a long document - using Images

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From: Sandra Jensen (sandrajensen_at_earthlink.net)
Date: 11/09/04 

Date: 9 Nov 2004 03:51:55 -0800

Thanks Jezebel - very helpful.
I do have a further question about using graphics....

Just to be clear on my situation:
I'm working on a mac with Word 2004; my file will be emailed to others
on PCs; I don't have control over final printing; it's a long document
(about 300 pages). It will be converted to a PDF as well as printed
from the Word Doc (and probably imported into a page layout programme
for final production...how, I believe, this document should have been
created in the first place...but that wasn't my decision)

There are a number of images and graphics to be used in this
document. I will definitely only insert these once I've finished all
the rest of the formatting. However:

- What is the best file format to use? ( I can do all
converting/resizing myself in Photoshop) - I realize there will be a
conflict between image quality and bloating the document itself...
would PNG be the way to go? I've always thought EPS or TIFF, but I
believe these may be too heavy and not usuable by some versions of
Word. I could create an EPS as well and have it available in case it
is needed.

- How best to place/format the images in the document? I believe using
styles and inline with text is best, however I have set up a deep left
hand
indent to my body text, and I would like to offset some images so they
fall half in the text and half in the wide left margin, and have the
text run around the image. I will also need to place a caption or an
photo credit underneath the image ( none of which need to be
referenced by a TOC or elsewhere).

I believe floating graphics are difficult to control, as are text
boxes, which seem to be the solution to what I want to do. Is there
any other way?

thanks in advance,
Sandra

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