Re: Word Manuscript -> Book Format

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From: Suzanne S. Barnhill (sbarnhill_at_mvps.org)
Date: 11/05/04 

Date: Fri, 5 Nov 2004 09:42:25 -0600

You don't want to lose or change the styles; that is, you don't want to
change one style for another. What you want to do is modify the styles. For
example, if your body text is 12 pt TNR in your manuscript but you want it
to be 10 pt Book Antiqua in the book, if you have applied Body Text style,
all you have to do in the book format is modify the Body Text style, and the
changes will be automatic. I assure you this is the easiest approach; I have
converted many manuscripts to CRC for books, and this is what I do: even if
every style in the manuscript is bog-standard 12 pt TNR, provided you have
applied the appropriate style to every paragraph, the conversion is quite
smooth. 

-- 
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"NO SPAM PLEASE" <nospamplease@ireland.com> wrote in message
news:%23fWJKEywEHA.3624@TK2MSFTNGP09.phx.gbl...
> Suzanne S. Barnhill wrote:
> > Yes, this is a good approach. If you have used styles in the original
> > manuscript, you can modify the same styles in your template to produce
the
> > results you want in the typeset book.
> >
> Thanks Suzanne,
>
> My problem is this. The manuscript is in A4 format, with appropriate
fonts,
> justification etc. I need two versions of the document as it will be
published
> in two formats.
>
> The first is the final manuscript (Word A4) -> PDF for download from the
web
> site. I can easily do this via Adobe Distiller.
>
> The second, as postscript for printing as a hardback book, with a much
smaller
> page size, different fonts (hence styles) and formatting.
>
> The issue I am working on is getting the text from the first format to the
> second in most reasonable and efficient manner.
>
> What I have discovered, so far, is that it is very hard work making a copy
of
> the manuscript and then doing via 'Page Setup' to re-size the pages, amend
the
> styles etc. I need to get the text across into a new document (using a new
> template) without bringing over the styles - but keeping some formatting
(like
> words in italics & bold).
>
> I might be making a mountain out of a molehill here but my preliminary
efforts
> seem to indicate that there is no easy/consistent way to do this with Word
2000.
>
> Would appreciate any insights you might have!
>
> Kind regards,
>
>
>
>
> Steven

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