Large Doc hangs PC
From: Stephanie Krieger (MODD_2003NO_at_SPAMmsn.com)
Date: 09/02/04
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Date: Thu, 2 Sep 2004 07:11:43 -0700
Hi, Rick,
It could still be a memory issue ... 1GB of memory
doesn't always behave the same. Many variables could
cause your pc with 768k to have more capabiliy than your
Office PC. Network, installed apps, what's running in
startup ... and Illustrator is no lightweight (I use it
constantly myself).
Do the linked files exist on the local hard drives of all
computers where you're opening these files, and are you
updating links at each edit?
One last try: are there addins installed or other apps
integrated with and running within your Office pc's
version of Word? There are some addins that could
certainly make that difference. For example -- does your
Office use a document management application integrated
with Word like DocsOpen or Desksite?
I hope these notes are useful. I don't expect to get back
to the newsgroups again this week -- so I'll most likely
not see anything else you post today.
With the volume of linked graphics your using -- I have
to say I think it's great that you haven't had an issue
until this point. I know this might not be an option for
you, but I'd recommend that you reconsider pasting as
pictures. Pictures formatted as your linked objects are
(that is, inline with text) are going to be much easier
for such a complex doc to handle regardless of the
computer environment. It doesn't take but a minute to
copy and paste a picture to update it. (If you want to
convert linked objects to pictures in an existing doc,
press Alt+F9 to toggle all field codes in your document
(this will make each linked graphic look like a field -
you can also select a single graphic and press Shift+F9
just to toggle that one.) Then click into the field code
for any graphic you want to convert and press
Ctrl+Shift+F9. Technically, Ctrl+Shift+F9 will do the job
right on the graphic without toggling to show the field --
but in Word 2000, I've experienced crashing of the
document when trying this on the object rather than the
field code.)
Best,
Stephanie
>-----Original Message-----
>I knew as soon as I left the office that I forgot to
>mention that the DOC files are only 500K in size. If I
were
>to embed the graphics, the file size would balloon to
over
>100Meg. I keep the graphics linked so they can be updated
>easily.
>
>The graphics are 300 DPI JPG's from Adobe Illustrator,
and
>are located in a subdirectory of the DOC file location.
>
>The graphics are placed using the default settings of
>in-line with text on their own line (no wrap settings).
>
>Memory shouldn't be a problem. I just upgraded to 1 Gb
>memory recently, and do not notice anything odd when I
>reach this threshold. I've bogged the PC down by
>simultaneously running SolidWorks, Illustrator,
Photoshop,
>Word, Notes, Agile, FrameMaker, VisualCad, and Netscape
to
>the point where Windows had to increase the page file
size,
>but still didn't have this problem.
>==================
>Here's a sudden twist:
>I brought the files home with me, and I just opened the
>file on my main home PC (comparable to the work PC,
except
>it is running Win2K instead of XP (same version of
Word)).
>The CPU did not spike. As a matter of fact, I just
>copy/pasted the text to 400 pages without a problem.
>
>So I decided to open the file on an old laptop PC that I
>also use. The CPU spiked at 100%. This laptop also uses
>Win2k like my main home computer, but only has a 333MHz
>processor and 256Mb RAM.
>
>This tells me it is not a Win2k versus WinXP issue. Nor
is
>it memory (the home PC only has 768Mb memory). Both PC's
>are well maintained (but this laptop isn't). Nor is it a
>Word service pack issue (I upgraded the work PC to SP3
>without change). If I had to make a comparison, I would
say
>the work PC is newer, better, and better maintained than
my
>home PC. Nonetheless, they are still similar. (Both are
2.4
>GHz P4's)
>
>So the good news is that it is not a Word 2000 roadblock,
>which I was very afraid of. The bad news is that I am
even
>more puzzled as to the cause.
>
>
>
>
>>-----Original Message-----
>>Hi, Rick,
>>
>>Sounds like you might just be reaching a threshold ...
>>you are asking a lot of these documents (in terms of
the
>>graphics, in particular) - but we can probably find you
a
>>pretty easy solution.
>>
>>I'll need a bit more info:
>>
>>- What is the file size of a typical one of these
>>documents when it starts experiencing problems?
>>
>>- What type of graphics are they (and what's the source
>>application)?
>>
>>- Is it necessary that they all be linked rather than
>>pasted as pictures? (If you don't have to frequently
edit
>>these graphics once they're pasted, pictures will use
>>much less memory and be easier for the document to
manage
>>than so many linked objects.)
>>
>>- Also, what layout option do you use for the graphics
>>(do you use text wrap or are the objects all inline
with
>>text? (i.e., what option is selected in Format, Object,
>>Layout)? (objects with text wrap -- particularly so
many
>>in one document -- can become a source of instability.
>>Inline objects and pictures are much easier for the
>>document to manage (and easier to format as well).
>>
>>Best,
>>Stephanie Krieger
>>author of Microsoft Office Document Designer
>>e-mail: MODD_2003 at msn dot com
>>blog: arouet.net
>>
>>
>>>-----Original Message-----
>>>The documents I create are heavy in graphics (about 2
per
>>>page) and heavy in cross references (1 or 2 per page).
>>The
>>>graphics are linked, not embedded. Most of these never
>>>exceed 60 to 80 pages.
>>>
>>>On my current document, when I hit 104 pages, the CPU
>>pegs
>>>at 94-99%, but does not lock up the program or
computer.
>>>When I re-open the document, the CPU is at 1% until I
>>make
>>>any type of edit to the document, then it pegs again.
>>(Word
>>>2000/SP3, 2.4 GHz P4, 1 Gb RAM).
>>>
>>>I can repeat this by deleting text, saving and re-
opening
>>>the document, and then adding new text back in.
>>Everything
>>>is fine until I reach 104 pages.
>>>
>>>Thinking I had a corrupt file, I went back to some
older
>>>files and copy/pasted enough of their own text to
bring
>>the
>>>page count over 100 (150-180 in some cases). Each time
I
>>>would get the same results, although it varied on haw
>>many
>>>pages it took.
>>>
>>>I also went back to a 4 year old document that used a
>>>completely different template. The page count
differed,
>>but
>>>the results were the same.
>>>
>>>Any ideas?
>>>
>>>.
>>>
>>.
>>
>.
>
- Next message: Terri: "Updating fields"
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