Re: AutoText entry

From: Suzanne S. Barnhill (sbarnhill_at_mvps.org)
Date: 05/10/04 

Date: Mon, 10 May 2004 16:32:41 -0500

Ah, got you. I think Charles's suggestion of individual templates would suit
you best, then. 

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
<anonymous@discussions.microsoft.com> wrote in message
news:af4801c436bf$dd62f540$a101280a@phx.gbl...
> Hi Suzanne,
>
> If I am understanding you correctly, we do already have a
> UserForm that allows users to select from a list of
> attorneys, and then places the information for the
> selected attorney into the designated cell.
>
> The problem is, the secretaries don't want to have to go
> through the UserForm each time they create a letterhead.
> They want a button they can click that calls up the
> letterhead already personalized for them.  That is, they
> want a macro that does the following for them:  File -
> New - Letterhead tab - Letterhead template - selects their
> attorney.  (The macro I created with the template and user
> form then places that attorney's info into the letterhead.)
>
> Sorry this is so complicated!
>
> Thanks,
>
> >-----Original Message-----
> >You could create your template with a bookmark or
> DocProperty field in the
> >header where the attorney's name should go, then use a
> UserForm to collect
> >the information to write to that bookmark or document
> property. Since there
> >is a known list of attorneys, you can use a dropdown list
> on the UserForm to
> >allow users to select the appropriate one. For
> instructions on setting up a
> >UserForm to use a bookmark, see
> >http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
> >
> >Another possibility is an AutoTextList field; see
> >http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm
> >
> >Or you might want to get Bill Coan's DataPrompter add-in
> to totally automate
> >the production of custom UserForms. See
> >http://www.wordsite.com/DataPrompter.html
> >
> >--
> >Suzanne S. Barnhill
> >Microsoft MVP (Word)
> >Words into Type
> >Fairhope, Alabama USA
> >Word MVP FAQ site: http://word.mvps.org
> >Email cannot be acknowledged; please post all follow-ups
> to the newsgroup so
> >all may benefit.
> >
> ><anonymous@discussions.microsoft.com> wrote in message
> >news:ab3e01c436ab$8c527c20$a401280a@phx.gbl...
> >> Hi Jay,
> >>
> >> I have in fact created a template with a macro that
> allows
> >> secretaries to select an attorney - that attorney's
> >> information is then placed into an empty cell designated
> >> for that purpose, and the letterhead is created.
> >>
> >> In the template, I have the first page letterhead in the
> >> header, a logo in the first page footer, and a second
> page
> >> header with "Page 2", etc.
> >>
> >> To access the template, secretaries have to go to File -
> >> New - Letterhead tab - Letterhead Template - then select
> >> the attorney's name and click "OK".  Instead of going
> >> through all these steps, they want a button on their
> >> toolbar that they can click once and have their
> >> personalized letterhead created.  I have been all over
> the
> >> block with this issue, including creating a new macro
> for
> >> creating toolbar buttons.  After all this, I settled on
> >> using an AutoText entry with a button on the toolbar
> >> instead.  But now I've run into this other problem - I
> >> can't store both headers and the footer inside the
> >> AutoText entry.
> >>
> >> So that is the history of this particular AutoText
> entry.
> >> Any ideas???
> >>
> >> Thanks,
> >> Rosemary
> >>
> >>
> >>
> >> >-----Original Message-----
> >> >Hi, Rosemary,
> >> >
> >> >Ah, unfortunately that's not possible. You can open the
> >> Header pane, select
> >> >the text of the header (only), and make that into an
> >> AutoText entry. You can
> >> >select the body of the document and make that into
> >> another entry. You can't
> >> >put everything into one entry, though.
> >> >
> >> >However, I don't quite understand where you're going
> with
> >> this. Since you're
> >> >creating a letter template, why not simply leave the
> >> letterhead as the
> >> >(first-page) header, and with the "boilerplate" text
> >> already in the body?
> >> >For guidance, see
> >> http://home.earthlink.net/~wordfaqs/Letterhead.htm.
> >> >
> >> >--
> >> >Regards,
> >> >Jay Freedman
> >> >Microsoft Word MVP          FAQ: http://word.mvps.org
> >> >
> >> >Rosemayr wrote:
> >> >> Thanks, Jay.  I did a CTRL + A to select the entire
> >> >> document, but AutoText did not include the headers
> and
> >> >> footers in the entry.  How do I select an entire
> >> document,
> >> >> including its headers and footers, and make it into
> an
> >> >> AutoText entry?
> >> >>
> >> >> Thanks,
> >> >>
> >> >>
> >> >>> -----Original Message-----
> >> >>> Certainly you can! In fact, if the text that you
> store
> >> is formatted
> >> >>> with the Header style or the Footer style, its name
> >> will appear in
> >> >>> the dropdown list of the AutoText Entries button in
> the
> >> >>> Header/Footer toolbar.
> >> >>>
> >> >>> For more on AutoText, see
> >> >>>
> http://word.mvps.org/faqs/customization/AutoText.htm.
> >> >>>
> >> >>> --
> >> >>> Regards,
> >> >>> Jay Freedman
> >> >>> Microsoft Word MVP          FAQ:
> http://word.mvps.org
> >> >>>
> >> >>> Rosemary wrote:
> >> >>>> Hi,
> >> >>>>
> >> >>>> Can you store headers and footers in an AutoText
> >> >> entry?  I
> >> >>>> have a letterhead template that I want to partially
> >> fill
> >> >>>> in and store as Auto-Text.  The letterhead is
> inside
> >> the
> >> >>>> header and footer, and I want that to be a part of
> the
> >> >>>> AutoText entry.
> >> >>>>
> >> >>>> Thanks,
> >> >>>
> >> >>>
> >> >>> .
> >> >
> >> >
> >> >.
> >> >
> >
> >.
> >