Re: AutoText entry

Tech-Archive recommends: Speed Up your PC by fixing your registry

anonymous_at_discussions.microsoft.com
Date: 05/10/04 

Date: Mon, 10 May 2004 11:51:55 -0700

Hi Suzanne,

If I am understanding you correctly, we do already have a
UserForm that allows users to select from a list of
attorneys, and then places the information for the
selected attorney into the designated cell.

The problem is, the secretaries don't want to have to go
through the UserForm each time they create a letterhead.
They want a button they can click that calls up the
letterhead already personalized for them. That is, they
want a macro that does the following for them: File -
New - Letterhead tab - Letterhead template - selects their
attorney. (The macro I created with the template and user
form then places that attorney's info into the letterhead.)

Sorry this is so complicated!

Thanks,

>-----Original Message-----
>You could create your template with a bookmark or
DocProperty field in the
>header where the attorney's name should go, then use a
UserForm to collect
>the information to write to that bookmark or document
property. Since there
>is a known list of attorneys, you can use a dropdown list
on the UserForm to
>allow users to select the appropriate one. For
instructions on setting up a
>UserForm to use a bookmark, see
>http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
>
>Another possibility is an AutoTextList field; see
>http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm
>
>Or you might want to get Bill Coan's DataPrompter add-in
to totally automate
>the production of custom UserForms. See
>http://www.wordsite.com/DataPrompter.html
>
>--
>Suzanne S. Barnhill
>Microsoft MVP (Word)
>Words into Type
>Fairhope, Alabama USA
>Word MVP FAQ site: http://word.mvps.org
>Email cannot be acknowledged; please post all follow-ups
to the newsgroup so
>all may benefit.
>
><anonymous@discussions.microsoft.com> wrote in message
>news:ab3e01c436ab$8c527c20$a401280a@phx.gbl...
>> Hi Jay,
>>
>> I have in fact created a template with a macro that
allows
>> secretaries to select an attorney - that attorney's
>> information is then placed into an empty cell designated
>> for that purpose, and the letterhead is created.
>>
>> In the template, I have the first page letterhead in the
>> header, a logo in the first page footer, and a second
page
>> header with "Page 2", etc.
>>
>> To access the template, secretaries have to go to File -
>> New - Letterhead tab - Letterhead Template - then select
>> the attorney's name and click "OK". Instead of going
>> through all these steps, they want a button on their
>> toolbar that they can click once and have their
>> personalized letterhead created. I have been all over
the
>> block with this issue, including creating a new macro
for
>> creating toolbar buttons. After all this, I settled on
>> using an AutoText entry with a button on the toolbar
>> instead. But now I've run into this other problem - I
>> can't store both headers and the footer inside the
>> AutoText entry.
>>
>> So that is the history of this particular AutoText
entry.
>> Any ideas???
>>
>> Thanks,
>> Rosemary
>>
>>
>>
>> >-----Original Message-----
>> >Hi, Rosemary,
>> >
>> >Ah, unfortunately that's not possible. You can open the
>> Header pane, select
>> >the text of the header (only), and make that into an
>> AutoText entry. You can
>> >select the body of the document and make that into
>> another entry. You can't
>> >put everything into one entry, though.
>> >
>> >However, I don't quite understand where you're going
with
>> this. Since you're
>> >creating a letter template, why not simply leave the
>> letterhead as the
>> >(first-page) header, and with the "boilerplate" text
>> already in the body?
>> >For guidance, see
>> http://home.earthlink.net/~wordfaqs/Letterhead.htm.
>> >
>> >--
>> >Regards,
>> >Jay Freedman
>> >Microsoft Word MVP FAQ: http://word.mvps.org
>> >
>> >Rosemayr wrote:
>> >> Thanks, Jay. I did a CTRL + A to select the entire
>> >> document, but AutoText did not include the headers
and
>> >> footers in the entry. How do I select an entire
>> document,
>> >> including its headers and footers, and make it into
an
>> >> AutoText entry?
>> >>
>> >> Thanks,
>> >>
>> >>
>> >>> -----Original Message-----
>> >>> Certainly you can! In fact, if the text that you
store
>> is formatted
>> >>> with the Header style or the Footer style, its name
>> will appear in
>> >>> the dropdown list of the AutoText Entries button in
the
>> >>> Header/Footer toolbar.
>> >>>
>> >>> For more on AutoText, see
>> >>>
http://word.mvps.org/faqs/customization/AutoText.htm.
>> >>>
>> >>> --
>> >>> Regards,
>> >>> Jay Freedman
>> >>> Microsoft Word MVP FAQ:
http://word.mvps.org
>> >>>
>> >>> Rosemary wrote:
>> >>>> Hi,
>> >>>>
>> >>>> Can you store headers and footers in an AutoText
>> >> entry? I
>> >>>> have a letterhead template that I want to partially
>> fill
>> >>>> in and store as Auto-Text. The letterhead is
inside
>> the
>> >>>> header and footer, and I want that to be a part of
the
>> >>>> AutoText entry.
>> >>>>
>> >>>> Thanks,
>> >>>
>> >>>
>> >>> .
>> >
>> >
>> >.
>> >
>
>.
>

Quantcast