Re: Quick Style that Greys out Text

Yes I see what you mean about paragraph versus character. That box is
grayed out in modify. However it does say based on character. Yes you can
change the font size to blank as I stated in an earlier email. The trick is
to ignore the drop down font box and select the format tab at the bottom of
the modify box. It brings up another font box. This font box will let you
delete the font point size value so you end up with nothing. I got that much
to work but my difficulty is it does not always work correctly. I suspect
it has to do with underlying styles. Word 2007 adds another layer of
indirection (multiple styles sets within a template?) . The effect of
greying body text versus normal text surprises. The problem is the original
document is 2003 and is 300 pages long and composed of many different peoples
work. Which means formating was not done the same throughout. Some comes
from Word documents created in different countries and whose native language
is not English.

"Suzanne S. Barnhill" wrote:

Nothing you do to modify it will help if you have defined it as a paragraph
style instead of a character style, nor is there any way (that I know of) to
remove specific font formatting once it has gotten into the style. I do know
that if you create the style the way I described, you will get the result
you want.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RN" <RN@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:3C6C56FE-F7ED-4E07-A00D-F5529ADD139C@xxxxxxxxxxxxxxxx
Sorry Susan are you saying Word 2007 is buggy and will only work when done
a
specific way? Will we not be at the same point. I used something
simular
to what you are describing to get the Greyed Out Text Quickstyle. But
then
discovered it wasn't setup correctly. Hence I am using modify to get it
right.

"Suzanne S. Barnhill" wrote:

If you will create the style from scratch as I explained (instead of
creating a Quick Style from selected text and then modifying it), it will
work as described. As mentioned, these steps are detailed in
http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm

I would guess that the style you are creating is a paragraph style, not a
character style, but in any case you are doing it the wrong way.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RN" <RN@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:92B820CD-41D7-4A33-AACE-A14562EB095C@xxxxxxxxxxxxxxxx
Sorry we aren't on the same page. I select the Greyed Out Text I
created
as
a quick style. Then I right click on the greyed out text button on
the
styles area of the home tab of the ribbon bar. Note that is behaves
flakely. Until you left click it you can't effectively right click it.
Then
you get select the modify choice.
I can send you a screen shot if you like but I don't see how in this
forum.

"Suzanne S. Barnhill" wrote:

I think you're not paying attention. In the Styles window, click
Manage
Styles. In the Manage Styles dialog, click New Style. In the Create
New
Style from Formatting dialog, select
Characterhttp://www.microsoft.com/wn3/aspx/postui.aspx?mid=80013c2a-9f9c-4449-a75e-e603f12f8448&cat=&lang=&cr=&guid=&sloc=en-us&dg=microsoft.public.word.docmanagement&base=http://www.microsoft.com/communities/newsgroups/en-us/default.aspx&bclr=ececec&fclr=000000&sxml=http://www.microsoft.com/communities/newsgroups/en-us/site.xml&stgxml=http://www.microsoft.com/communities/newsgroups/en-us/settings.xml&sdgloc=en-US
as the style type. The "Style
based on" setting will change to Default Paragraph Font, and the font
formatting boxes will go blank. When you click Format | Font, you'll
see
that these boxes are still blank. Change only the font color and click
OK.
Give your style a name and click OK twice more to close all the
dialogs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RN" <RN@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:BB832C7E-B778-4F3A-97AD-78B16C8F8D65@xxxxxxxxxxxxxxxx
The issue under Word 2007 is that it gives you a font size box that
allows
you to modify the size but not change it to nothing. On the bottom
of
the
same form is a format button. After pressing this button and
selecting
font
it is possible to delete the point size entry. Then it won't save
the
font
size. However when I apply the greyed out text quick style I am
still
changing the font size in unpredicatable ways. Under word 2007
should
I
be
using Default Paragraph Font. Some items are body text, some are
normal
text. Also in selection box for style based on there are
confusingly
simular entries of Default Paragraph Font, underlying properties,
body
text
char, body text indent char and others that I know don't apply.

The text info box says that I have set up the quick style as: Font
color:
Custom Color(RGB(191,191,191)), Style: Quick Style, Based on:
Default
Paragraph Font

"Suzanne S. Barnhill" wrote:

You should base the character style on Default Paragraph Font; then
it
will
apply only the font color, not any specific font or font size.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RN" <RN@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:07C5B08D-2FF8-438D-BDDA-737A23BCBB61@xxxxxxxxxxxxxxxx
I am using Word 2007. I have created a greyed out text quick
style
based
on the default paragraph but, unlike your examples it implies
that
the
text
will be 11 point. I don't want to change the size of the text
and
can't
figure out how not to.

Also under selections
ie see (underlying properties)
Body Text Char
that seem like they might apply. How do you figure it out?

"Suzanne S. Barnhill" wrote:

To create a character style? There are instructions at
http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RN" <RN@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:68BEA667-11B9-417F-95C1-6211F5FD520B@xxxxxxxxxxxxxxxx
Could you please walk me thru the steps. I have tried but
have
failed.

"Suzanne S. Barnhill" wrote:

I think a style is the way to go, but I'd suggest using a
character
style.
That would leave the underlying paragraph style (and its
formatting)
intact,
and it would be easy to restore the normal font color with
Ctrl+Spacebar.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RN" <RN@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:59EB0177-2BC6-4D2A-B0F1-5955DCFB137B@xxxxxxxxxxxxxxxx
I want to create a quick style that can be used to gray out
text.
The
intent is to use this through out the document and if I
want
to
turn
it
on
I
can by modifying the quick style instead of grabbing each
area
and
changing
them individually. This greyed out text will include
headings,
normal
text
and figures. Maybe style is not the way to do this.
























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