Re: Hiding Text from View

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That's correct -- it isn't possible in a Word document to prevent someone
from seeing _anything_ that is stored in the document, regardless of how you
try to hide it.

Maintain one copy of the document that you never send to anyone else. For
material that you don't want others to see, either format it as Hidden or
apply a specific style to it that you don't use for anything else.

When it's time to send the document out, make a copy with File > Save As. In
the copy, use the Replace function. Click the More button. Click in the Find
What box; then click the Format button and choose either Font > Hidden or
Style > the name of the special style. Leave both the Find What and Replace
With boxes empty and click the Replace All button. That will remove all the
text that was marked. Save the copy and send that.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

smcb13 wrote:
Herb

Thanks for the quick response. I'm using Word 2003 and unfortunately
the document I have is quite lengthy and will need to be updated
regularly (both parts that I want other people to see and parts I
don't) so deleting and resending every time will turn it into quite
an arduous task. Was just really wanting to know if there was any
way of stopping people being able to see the text electronically but
I guess the clear answer seems to be that there's not.

In comparison to Excel where you can hide information and lock cells
this is the same sort of effect that I am trying to achieve within a
Word doc.

Can I assume this isn't possible? I have even tried saving with a
password so it has to be opened as read only but find that the text
stills shows anyway....


"Herb Tyson [MVP]" wrote:

If you don't want the recipient to see the text you're trying to
hide, choose File - Save As, save the file under a new name, and
then delete the bits you don't want seen. Anything you can hide,
someone else can unhide. The problem you're having demonstrates why
and how.

Without knowing what version of Word you're using, precise
instructions on displaying/hiding hidden text can't be given.
However, as a general matter, Ctrl+Shift+8 usually toggles hidden
on/off (as well as a number of non-printing formatting characters).

In Word 2007, the Hidden display option can be accessed by clicking
the Office button, Word Options, Display tab.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


"smcb13" <smcb13@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:4C41D494-5248-4D38-B46B-71F5014197D6@xxxxxxxxxxxxxxxx
I have a document which I need to email and I want to hide some of
the text from view. When I select the text I want to hide and
choose font then select
hidden, the text is underlinned but does not disappear from view.
Can anyone
help?


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