Re: Accurate Usage of Track Changes in merged documents

Hello Beth:
Thanks for your input. I tried the following steps:

1. Desktop-Windows Vista, Office 2003

I opened a new MS word document and made changes in track change mode (TRK).
Then I use Show--Reviewer--Reviewer 1. When I uncheck Reviewer 1, the
changes made (in this case, deleted text) get accepted (in this case text
disappears as it was deleted) in the document and track changes lines
disappear.

When I include the comments (balloons) in this document along with the track
changes and check or uncheck the Reviewer 1 from the list of reviewers, the
comment balloon does disappear and reappear after I uncheck and check the
Reviewer 1, respectively, but the deleted text gets accepted after I uncheck
the Reviewer 1, and the text is shown as deleted (as the original text was
deleted) after I check the Reviewer 1.

2. HP Laptop--Window XP, Office 2003--Same story as explained in Step 1.

Following are the instruction from Office 2003 help section:
--Show changes and comments for specific reviewers
--Point to Reviewers, and clear all check boxes except for the ones next to
the names of the reviewers whose changes and comments you want to show.
--To select or clear all check boxes for all reviewers in the list, click
All Reviewers.

I understand the instructions given by Office 2003 (above) as follows:
In a multi-reviewer document with track changes, If I select/unselect the
name of Reviewer 1, I should be able to see changes (select Reviewer 1) or
should not be able to see changes and should be able to see the original
document as if no changes were ever made (unselect Reviewer 1). Is this
possible? Please let me know. I desperartely need the answer for this
question.



"Beth Melton" wrote:

I think I now understand what you want. If I remove the view of revisions
for a reviewer I'm able to see all changes (insertions/deletions) and
comments for the remaining reviewers. Are you not seeing the same? If not,
click the Show button and make sure each type of revision you want to see
has a check next to it.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx

"Sharad" <Sharad@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:87C54ECB-ABD5-49BD-AAB1-1A313A195757@xxxxxxxxxxxxxxxx
Thanks Beth.
What I am trying to achieve here is to see the changes (track change and
comments) for each reviewer at a time as well see all of them together (as
suggested here
http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html#Reviewers)
. I could certainly accept or reject the changes using the track change
command. But I am not trying to do that here.
When I have a document with only comments from 2-3 reviewers and I use the
un-ticked or ticked command (Show -> Reviewers -Untick), then I could
populate the document with all comments from all reviewer as well as see
them
one at a time and the same thing is not happening when the document has
both
(track changes (addition or deletion of text) and commands (ballons)
Sharad

"Beth Melton" wrote:

Are you saying you want to Accept/Reject only those changes you see after
hiding some of the revisions? If so, then you need to use Accept/Reject
All
Changes Shown. This command can be found by clicking the arrow next to
the
Accept or Reject command.

"Sharad" <Sharad@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:9BBD6D7B-A2A8-4ACB-958B-A580FA171D69@xxxxxxxxxxxxxxxx
How do I display only the changes (or revisions) made by one author (or
reviewer)?
In Word 2002 or 2003, on the Reviewing toolbar, Show > Reviewers, and
tick
or un-tick names to choose the reviewer whose changes you want to see.

I tried the above step to hide the changes and comments of a reviewer
from
a
multi-reviewer edited word document (created by compare and merge
documents).
The track changed text gets accepted and the the comment box disappears
for
the reviewer un-ticked (as suggested above). Is there any extra step
that
I
need to follow to display only the changes (or revisions) made by one
autho?

Thanks



"Anney" wrote:

Hie all,

KIndly let me know how can i use Track Changes option for creating a
Commented Document.

Regards,
Anney






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