Re: Auto Text 2000 -->2007

Like I said Jay, Thanks for the info...

I have (at least I thought I did) redefined the autotext in Word, following
your instructions, but it's still inserting the OLD stuff... What might I be
doing wrong? Also, even the old autotext isn't working in Outlook 2007....
this is extremely frustrating...



"aedcone" wrote:

Thanks for the info...

"Jay Freedman" wrote:

On Sun, 6 Jan 2008 17:18:00 -0800, aedcone <aedcone@xxxxxxxxxxxxxxxxxxxxxxxxx>
wrote:

Gosh, I am full of questions since I "upgraded" to 2007... I am sure that I
will eventually come to like the new 2007, but I am becoming greatly
impatient... and since I'm being forced into 2007 w/o any formal classes, I
am becoming completely frustrated.

The transition from Word 2000 to 2007 with change in "lingo" is xtremely
frustrating... We've finally gotten the normal template situation under
control (I think), but now we've got this issue of auto text... it's called
something else in 2007 and we've kinda figured it out... BUT, I need to
update the text in one of them and can't figure out how to do it... It's
about 3 paragraphs long and we called it "questionnaire." All I had to do
was type "quest" and hit the F3 and voile! my 3 paragraphs appeared... Like
I said, I need to revise/update this... but how is it done? I've got two
books on Word 2007 and NOTHING is mentioned about how to update...


Very frustrated

AutoText is now only one of several classifications within "Building Blocks".

You never could "edit" an AutoText entry, even in previous versions. You have to
insert the entry in a document, edit the text there, and then select the text
and save it as an AutoText entry with the same name. Word will ask whether you
want to replace the existing entry, and you say yes.

So start with a new blank document, type "quest" and press F3. Make whatever
changes are needed. Select the entire revised entry and press Alt+F3. In the
dialog that appears, enter "questionnaire" for the name, and select AutoText for
the Gallery. When you click OK, you'll be asked "Do you want to redefine the
building block entry?" Click the Yes button, and the job is done.

To manage these and the other building blocks, go to the Insert ribbon, click
the Quick Parts button in the Text group, and choose Building Blocks Organizer.
Initially the items are sorted by name, but you can click any of the column
heads to sort by that column; click Gallery to get all the AutoText entries to
come to the top. Select any entry and click the Edit Properties button to move
it to a different gallery or to a different template (only those that are
currently loaded are available), to change the way it's inserted, or to add a
description.

You can also add an AutoText button to the Quick Access Toolbar: Right-click the
toolbar, choose Customize, set the category to All Commands, select AutoText
from the list, and click the Add button.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
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