Re: how can I count number of bold-face recipe entries in Word lis

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If you click the arrow beside the formatting entry in the Styles and
Formatting pane, you will see "Select all x instances."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"dallf" <dallf@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:16D05ACC-533F-4E64-AACC-F7A71BF85D66@xxxxxxxxxxxxxxxx
Thanks.

Yes, all the entries are in boldface (but so is other stuff like question
marks for my editor and some references, but eventually there'll be fewer
of
those).

When I open Styles and click on Bold, Normal, it highlights all boldface
icopy n the document, but I don;t see "Select all X instances" anywhere,
though I inderstand your approach here.

I have Word 2002, maybe it's less advanced

"Suzanne S. Barnhill" wrote:

If all the headings are formatted in a specific way, and you have "Keep
track of formatting" checked on the Edit tab of Tools | Options, then
when
you select the formatting in the Styles and Formatting task pane, there
will
be an option to "Select all x instances," where x is the number of
paragraphs with that formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"dallf" <dallf@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:9D9138A0-1325-46F9-B322-75C617AFD57A@xxxxxxxxxxxxxxxx
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the
outset
but sounds laborious for a 181-page document. Thanks for your help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert > reference > index and tables > table of contents

options > uncheck outline levels > pick your new style and make it
TOC
level
1. OK to create an index ( a table of contents).

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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dallf wrote:
This doesnt seem to be working -- is this approach as
time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format > style > new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply
that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do
I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting
in
the document. Put your cursor in a menu title paragraph. Format >
style > new - name the paragraph style Recipe Name or somesuch.
Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMAT>STYLES, it says
the
font is BF, but only the recipe name is BF. I am trying to keep
a
running count of deleted and added recipes by counting all the
BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you
using
styles? I ask this because if you have Word XP (aka 2002) or
Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles
and
Formatting taskpane and click on the style--it will say "select
all
XX instances of the style" where the "XX" is a number. Then
you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell
you
when you click a button or something. But again, that would
really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I
recommend
going to microsoft.com/office and checking them out--they'll
help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag,
or
micro for keeping a running count?






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