Re: Mail Merge Envelope Inquiry

I missed the "Enter" description of "space." Yes, you could replace the
paragraph marks with tabs, or you could just convert to a table separating
at paragraph marks. For either to work, however, you have to have the same
number of lines in each address block, and you need to tell Word to make a
table with that number of columns. No matter how you do it, the object is to
get each "record" (address) into a single table row, with one column for
each merge field.

Given the way you're going to use the addresses, you could equally well use
a single-column table (with one address block per row) as your data source,
but creating that table might be a bit more problematic. Separating the
addresses into fields gives you more flexibility, anyway, especially if you
separate out the ZIP codes and last names so that you can sort on them if
desired. Whether this is worth the trouble or not depends on whether or not
you'll be reusing the data source for labels, address lists, etc.

One more thing, if you're lucky enough to have an empty paragraph (blank
line) between address blocks, then you can easily create the single-column
table. Just replace ^p (a paragraph break) with ^l (lowercase L, a line
break), then replace ^l^l (two line breaks) with ^p. This gives you each
address block in a single paragraph, and you can easily convert to a table
separating at paragraph marks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"sm100378" <sm100378@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:7D6B0715-AAEC-4EFE-9281-FAA25DB657E9@xxxxxxxxxxxxxxxx
Hi,

Just a follow up question. When you say replace the line spaces into
tabs,
do you mean this would now read horizontally, rather than verically?

i.e. John Doe 123 Elm Street Denver, CO 48375


Also, do I need to tab between the first and last name so it goes into its
own table when converted, as well as city then tab then state)? Or will
comma be good?


Thanks so much

"Suzanne S. Barnhill" wrote:

You'll have to do at least some minimal formatting to convert your list
to a
mail merge data source. If you replace the spaces between fields with
tabs,
then you can use Table | Convert | Text to Table and use the resulting
table
as a data source.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"sm100378" <sm100378@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:E884C233-5E92-4346-B0B7-732FB4BD1A99@xxxxxxxxxxxxxxxx
Hi,

I have about 50 names and addresses in a word document line by line,
with
each name/address for each person separated by one space (enter).

I would like to simply put in 50 envelopes and have it print the
recipients
names and my return address. Is this possible since this list is not
in
an
outlook file or a database, or a spread***, etc?

What woudl be the simpliest way of doing this?

Thanks so much!



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