Re: Help me save my report from the reviewers!

So perhaps one help might be to purge the document of any Styles not used in
the doc. That way, I can tell at a glance at the Styles organizer what
might have crept in. And if all Styles used have my own unique names, I
won't risk an "automatically update Style" on their machine messing with my
document (although I have ~no idea~ why their Normal style wants the Swedish
dictionary!).

Using Accept and Reject Changes - if the change is pasted-in text, will
accepting it accept the Style also, or just the text with any character
formatting?

Ed

"Idaho Word Man" <IdahoWordMan@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:55320D2A-F596-47BD-BA7B-D486C80BB3FA@xxxxxxxxxxxxxxxx
"Resetting the style" doesn't always undo all the damage they've done. If
they've pasted anything from another document into their review copy, they
may well have put the entire style *** from that other document into the
review copy. I've had reports come back to me with as many as five
Heading 1
styles stacked on top of each other.

If you use Paste Special - Unformatted Text, you can paste those seven
pages
of text into your clean copy without bring any styles over. You still
need
to add any italics, bold, superscript, etc., but you don't trash your
template.

Fred

P.S. If this post was helpful, please click Yes for the question "Was this
post helpful." Thanks!

"Ed" wrote:

This means I have to re-do everything that they have done,
Sometimes the changes are so vast, it's easier to accept them and go on
than
re-doing it all. (One guy, rather than pasting in a sample paragraph and
inserting a comment "Make it look like this", redid seven pages! I guess
he
had to justify his "higher level" of editorial name plate!)

I suppose the best way would be to go through and check all Changes, then
reset the paragraph style as appropriate. I guess as long as there are
"children with hammers", there is going to be the time-consuming task of
rebuilding what they've "fixed". (It wouldn't be so bad if they at least
knew the basics of this big electronic hammer they use . . . )

Ed

"Idaho Word Man" <IdahoWordMan@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
message
news:184F081C-8532-4D2A-A1AC-D1844940F4D7@xxxxxxxxxxxxxxxx
I have this kind of problem all the time where I work. I use these
principles.

First, I NEVER give them "my" copy of the document. I keep my clean
copy
in
a protected folder that only I have access to. Then I create a review
copy
that I distribute to the children with hammers (CWH) for review.
Before I
send the CWH a review copy, I re-name the document (so I never get a
review
copy mixed up with my clean copy) and I accept all changes and then
turn
on
the change tracking so I can see what they do.

Second, I NEVER use regular copy and paste to import changes from the
CWH
into my clean copy. I only use Paste Special - Unformatted text. That
loses
any special attributes, such as italics or superscript, but it saves me
lots
of headaches.

This means I have to re-do everything that they have done, but it keeps
the
CWH out of my clean copy. I can also see what different reviewers have
done.
If Abbott wants to expand a section and Costello wants to delete the
same
section, I can see the potential conflict and can get with Abbott and
Costello to resolve the difference.

I hope this helps.

Fred

"Ed" wrote:

Perhaps limit them to
comments rather than revisions?
Oh, how I wish I had the power! <G!>

(BTW, I'm using Windows and Word XP.) Is there a type of "lock" that
can
be
put on a style so whatever they do it won't screw things up too bad?
Maybe
I'm displaying the degree of _my_ ignorance here - I know if they
click
into
the paragraph and type, it formats in the Style of that paragraph.
Copy
and
paste, though, are totally different animals - and they will pick up
chunks
from various other reports and drop them into my report, change a few
words
to "make it fit", and I get to live with the hodge-podge. Is there a
way
to
make the pasted-in bits pick up the Style of my doc, rather than
retain
the
Style they were written in? (Paste Special - Unformatted, I know -
but I
can't force that, can I?)

If they change a header and it loses the Style the TOC is looking for,
that's going to break things, right?

And I have the "tabs set left indent" turned off - how do they manage
to
run
it back on? Does that also come with bits they paste in?

Ed

"Suzanne S. Barnhill" <sbarnhill@xxxxxxxx> wrote in message
news:OtLpWJMiGHA.2456@xxxxxxxxxxxxxxxxxxxxxxx
I feel your pain, but I don't know what to suggest. Perhaps limit
them
to
comments rather than revisions?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

"Ed" <ed_millis@xxxxxxxxxxxxxxxxx> wrote in message
news:%23dop8nLiGHA.1276@xxxxxxxxxxxxxxxxxxxxxxx
There are people who drive their car by turning the key and
pressing
the
gas
pedal, and never think about things like oil or radiator fluid.
And
there
are people who use Word by opening a document and typing away,
never
thinking about Styles or other electronic niceties. It's like
giving
a
two-year-old a hammer to play with next to your fine china!

Unfortunately, such are the people who review, add comments to, and
make
edits in my reports! Can someone please tell me how a document
written
in
a
nicely formatted US-English Normal style comes back needing the
Swedish
dictionary to spell-check??!? (And if that was all there was, I
wouldn't
be
posting here!)

Okay - obviously I am not the pinnacle of knowledge about Word
myself.
But
I would really like to know if there is anything I can do to
protect
my
report from these people? I'd love to give them a paper copy and a
red
pen,
but that's not possible. Any suggestions are welcome.

Ed











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