Re: How can I type a name and link that name to other areas of doc?
- From: "Greg Maxey" <gmaxey@xxxxxxxxxxxxxxxxxxx>
- Date: Fri, 31 Mar 2006 22:34:00 -0500
TDMedia,
Now that I have seen an example of your detailed steps, I can see why you
have so far found mine woefully inadequate. Still, there are many ways to
achieve rossalaska goals that do not require penalties of a protected form.
Have a look at:
See: http://gregmaxey.mvps.org/Repeating_Data.htm
--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.
TDMedia wrote:
You do this by using the FORMS toolbar. Get there by clicking VIEW at
the top of a blank document, then selecting TOOLBARS. Once the
TOOLBAR window opens, place a check next to FORMS.
A little toolbar with an "ab" on the left and a golden lock on the
right will open up. Each icon on this bar performs a certain
function. If you dangle your cursor over each one, you will see a
brief explanation. You want to select the "ab" icon, which inserts a
TEXT FORM FIELD. Be sure you've positioned your flashing cursor at
the spot where you'd like the first occurence of the name to be
entered. For example, if it's the address line of a letter, put this
Text Form Field in the position where you or somebody else will enter
the person's name.
Once you've done this, a greyish box should appear. Right click on
the box and select PROPERTIES. A window titled TEXT FORM FIELD
PROPERTIES will open. At the bottom of this window, find the heading
that reads FIELD SETTINGS. Under this heading, in the box to the
right of the word BOOKMARK, type in the word "NAME."
Then, before closing the window, make sure to check the boxes next to
FILL-IN ENABLED and CALCULATE ON EXIT. Then click OK.
Now type the rest of your document. When you get to each point in the
document where you'd like the name to be repeated, put the cursor
there and select INSERT from the menu across the top of the page.
From the INSERT menu, choose REFERENCE. From the reference menu,
choose CROSS REFERENCE. In the Cross Reference window, under
REFERENCE TYPE, select BOOKMARK. Then look at the selections under
"For Which Bookmark" and make sure the word "NAME" is highlighted in
blue. Click INSERT, then CLOSE.
When you've finished the entire document, click on the icon of the
lock, then save this file as a document template.
When you open it up again (as a new document template), click on the
lock to free the document up for adding custom info (eg the person's
name). Now, this gets a little messy if you don't lock and unlock
correctly, but you will eventually get the hang of it. Put your
cursor inside the grey box in which the person's name goes. Now type
the person's name. If the grey box disappears, then you forgot to
unlock the template. Close it and start again. If the grey box
remains as you are typing, then you should be in business. BUT
YOU'RE NOT DONE YET!!!!
When you finish typing the person's name in the grey box, do not hit
SPACE. Hit the TAB key instead. Now, the name you typed in the box
should be automatically inserted in all the places you marked for
CROSS-REFERENCES. If not, e-mail me at LIMOH@xxxxxxxxxxxxx and we'll
do some troubleshooting. If it works, you're STILL not done!
Now, you'll probably want to print this page or e-mail it to somebody.
This means you'll want to get rid of the grey box(es). Put your
cursor somewhere on the page and press CTRL-A. This will select the
entire document. Then press CTRL-SHIFT-F9. This will erase all the
grey boxes, drop-down boxes, and other Form Fields you added to the
document. Save/Print the document and you are done.
Good luck. It sounds more difficult than it really is.
.
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