Re: make word file smaller to e-mail

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The KB article on blocked extensions is
http://support.microsoft.com/?kbid=837388. However ZIP is not blocked by
default and is Microsoft's recommended means of passing files through the
security. (See Outlook Help on blocked attachments).

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>


rndthought wrote:
> Graham,
>
> Yes, for sure on majority text files. And the uncertainty of final
> file size is exactly why I like the options in Acrobat (specifically
> the Distiller). Without affecting the text quality, pictures can
> easily be compressed up to the maximum (albeit probably
> unrecognizable). The only time I can see not yielding much of a
> result would be if all the picture files were properly sized, cropped
> and optimized with a file type that compresses (lossless or not).
> But even then, if the final file is still too big, the decision to
> reduce picture quality to further decrease file size can be made as
> easily as "Print".
>
> In regards to the file type exclusion: Mine is a "Typical"
> installation of Outlook (Office Pro XP SP2) that has blocked .zip
> files from day one. Do you know where the file type exclusions can be
> added or deleted for Outlook or is it better to post this in the
> Outlook forum?
>
> And thank you Graham for the thoughtful comments, would never have
> imagined using Messenger as a mini FTP type client. A+
>
>
> "Graham Mayor" wrote:
>
>> rndthought wrote:
>>> Using a lossless compression program like PKZIP just adds
>>> complexity, recipient will now need to have a ZIP program to
>>> decompress or if it is a self decompressing file...not advisable.
>>> The file will not be immediately viewable and the .zip file
>>> extension is blocked by Outlook. Now files must be renamed.
>>
>> ZIP files are not automatically excluded by Outlook - at least not by
>> default, and it is not necessary to rename the files the zip
>> contains. It is also bad practice to open attachments - especially
>> Word documents - directly from e-mail messages.
>>
>> Word documents contain a lot of 'air' so they compress well. The
>> pictures less so. PDF files with graphics are usually smaller than
>> the original documents (and are certainly more secure), but they may
>> not reduce the file size sufficiently to have a major impact on the
>> e-mail size issue.
>>
>> If this is really a *very* large file and both parties have
>> broadband, I would file exchange it with (say) Windows Messenger. If
>> one or other party has dial-up I would save it to CDR and stick it
>> in the post.
>>
>> --
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>> Graham Mayor - Word MVP
>>
>> My web site www.gmayor.com
>> Word MVP web site http://word.mvps.org
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>
>>> "Suzanne S. Barnhill" wrote:
>>>
>>>> Rarely is a PDF smaller than a Word doc, though, I suspect.
>>>>
>>>> --
>>>> Suzanne S. Barnhill
>>>> Microsoft MVP (Word)
>>>> Words into Type
>>>> Fairhope, Alabama USA
>>>> Word MVP FAQ site: http://word.mvps.org
>>>> Email cannot be acknowledged; please post all follow-ups to the
>>>> newsgroup so all may benefit.
>>>>
>>>> "rndthought" <rndthought@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
>>>> message news:11C112A9-77AE-4C77-BDE8-249F5CA27EAE@xxxxxxxxxxxxxxxx
>>>>> Tammy,
>>>>>
>>>>> You may also wish to investigate Adobe Acrobat. You would need
>>>>> the Acrobat Creator, not the free reader. Once installed it is
>>>>> as easy as selecting Acrobat as the "printer" to create easy
>>>>> optimized documents for distribution on the web.
>>>>>
>>>>> http://www.adobe.co.uk/products/acrobat/main.html
>>>>>
>>>>>
>>>>> "Tammy" wrote:
>>>>>
>>>>>> I have to email a file from word with lots of pictures and The
>>>>>> file I did is to big to email how do I make it smaller to email


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