Re: make word file smaller to e-mail

Tech Tip: Click here to run a free scan for Windows Errors and optimize PC performance

rndthought wrote:
> Using a lossless compression program like PKZIP just adds complexity,
> recipient will now need to have a ZIP program to decompress or if it
> is a self decompressing file...not advisable. The file will not be
> immediately viewable and the .zip file extension is blocked by
> Outlook. Now files must be renamed.

ZIP files are not automatically excluded by Outlook - at least not by
default, and it is not necessary to rename the files the zip contains. It is
also bad practice to open attachments - especially Word documents - directly
from e-mail messages.

Word documents contain a lot of 'air' so they compress well. The pictures
less so. PDF files with graphics are usually smaller than the original
documents (and are certainly more secure), but they may not reduce the file
size sufficiently to have a major impact on the e-mail size issue.

If this is really a *very* large file and both parties have broadband, I
would file exchange it with (say) Windows Messenger. If one or other party
has dial-up I would save it to CDR and stick it in the post.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> "Suzanne S. Barnhill" wrote:
>
>> Rarely is a PDF smaller than a Word doc, though, I suspect.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>> Word MVP FAQ site: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.
>>
>> "rndthought" <rndthought@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
>> news:11C112A9-77AE-4C77-BDE8-249F5CA27EAE@xxxxxxxxxxxxxxxx
>>> Tammy,
>>>
>>> You may also wish to investigate Adobe Acrobat. You would need the
>>> Acrobat Creator, not the free reader. Once installed it is as easy
>>> as selecting Acrobat as the "printer" to create easy optimized
>>> documents for distribution on the web.
>>>
>>> http://www.adobe.co.uk/products/acrobat/main.html
>>>
>>>
>>> "Tammy" wrote:
>>>
>>>> I have to email a file from word with lots of pictures and The
>>>> file I did is to big to email how do I make it smaller to email


.

Relevant Pages

  • Re: PALMAPP.DOT caused serious error when opened....
    ... If you look in tools> templates and add-ins at the palmapp.dot filename, ... Word MVP web site http://word.mvps.org ... And also with MS Word documents that originate from another box. ...
    (microsoft.public.word.application.errors)
  • Re: How do I customize fax cover sheet?
    ... Word MVP web site http://word.mvps.org ... >>> I need to fax one or several Word documents under custom cover page. ...
    (microsoft.public.word.mailmerge.fields)
  • Re: Word File Summary
    ... Word MVP web site www.mvps.org/word ... Is the Norton AV office plug-in activated from ... happens after saving newly created Word Documents. ...
    (microsoft.public.word.pagelayout)
  • Re: Change default background color.
    ... Word MVP web site http://word.mvps.org ... > I end up writing a lot of Word documents, but after a while it gets ... > way to change the default background color to black so that every new ...
    (microsoft.public.word.docmanagement)