Re: Developing a Template - Questions on Instructions to the User
- From: "Jay Freedman" <jay.freedman@xxxxxxxxxxx>
- Date: Tue, 5 Apr 2005 17:10:23 -0400
Hi Mike,
1) The point of the macros is that they change the Hidden setting of the
Instructions style to true before printing, and change it to false again
after printing. That ensures that the instructions are visible on screen
regardless of the Hidden setting in Tools > Options > View, except during
printing. The setting of Options.PrintHiddenText = False is there just in
case the user has changed that option (notice that this affects the option
in Tools > Options > Print, which is independent of the one on the View
tab).
2) As I said before, you don't have to do anything about the *viewing* of
hidden text because the macros make the instructions hidden only during
*printing*. If you do want to force Word to show hidden text, though, you
need this line
ActiveWindow.View.ShowHiddenText = True
in macros named AutoOpen (which executes when the user clicks File > Open)
and AutoNew (which executes when the user clicks File > New). Just to
clarify, this is not for "opening the template", it's for opening or
creating a document based on the template.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Mike@ACM wrote:
> Jay,
>
> Thanks for your macro suggestion, it may have possibilities.
>
> 1) Please help me understand how these macros are different from the
> default printing (assuming that the user has NOT turned on
> HIDDEN TEXT for printing)?
>
> 2) My understanding is that it is NOT possible to "hard wire" the
> "show/hide" formatting marks to ON when a template is opened,
> correct? If not, how can
> this be done?
>
> a) One of my leaders would prefer to have the HIDDEN TEXT
> visable WITHOUT the rest of the formatting marks turned on.
> It can be done in the window by Tools > Options > View >
> Formatting Marks > Hidden Text.
> Along the lines of your macros, is it possible to write a
> macro that on
> opening the template, it sets HIDDEN TEXT to visable in that
> instance?
>
> Thank you in advance for your input and assistance.
> Mike
>
> "Jay Freedman" wrote:
>
>> Hi Mike,
>>
>> There are probably many ways to go about this, but I'll suggest one
>> that's particularly easy for the "Word uninformed":
>>
>> In the template, create a style specifically for the instructions,
>> and apply it to all the instructions (and only the instructions). If
>> the style includes a frame, you can position the instructions in the
>> margins; otherwise, the collapse of the hidden text will change the
>> page layout. The choice of font characteristics is up to you.
>>
>> Write two macros in the template, named FilePrint and
>> FilePrintDefault -- these names causse the macros to intercept the
>> File > Print menu item and the toolbar Print button, respectively.
>> Assuming the style is named "Instructions", these macros will force
>> the document to print without anything formatted in that style:
>>
>> Public Sub FilePrint()
>> On Error Resume Next
>> ActiveDocument.Styles("Instructions").Font.Hidden = True
>> Options.PrintHiddenText = False
>> Dialogs(wdDialogFilePrint).Show
>> ActiveDocument.Styles("Instructions").Font.Hidden = False
>> End Sub
>>
>> Public Sub FilePrintDefault()
>> On Error Resume Next
>> ActiveDocument.Styles("Instructions").Font.Hidden = True
>> Options.PrintHiddenText = False
>> ActiveDocument.PrintOut Background:=False
>> ActiveDocument.Styles("Instructions").Font.Hidden = False
>> End Sub
>>
>> The only requirements this places on the users are (1) always use
>> the proper template to create the documents, and (2) don't format
>> anything in the Instructions style unless they want it not to print.
>> And make sure they know that the Print Preview will display the
>> instructions, so it can't be trusted to show the document as it will
>> print.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>>
>> Mike@ACM wrote:
>>> We are creating/updating a template for a business request plan.
>>>
>>> 1) We are looking for a way to include instructions/suggestions to
>>> the writer about what information should be included at specific
>>> points and suggesting additional types of information for including.
>>>
>>> 2) We want to have this visable to the writer while they are
>>> composing it, but should not be included in the printing of the
>>> "final" document.
>>> - Current version has text boxes with instructions to writer
>>> to delete prior
>>> to going final, but it IS NOT WORKING and have gotten many
>>> comments about having to delete "all" these instruction.
>>> - There are some concerns that if the user has the option to
>>> "turn it off"
>>> (to make it not visable), that they will readily ignore
>>> it/forget that it is
>>> there to aid them with the document.
>>> - Desire to have the solution keep it simple, so the Word
>>> uninformed do not feel lost/confused.
>>>
>>> Is hidden text the best solution, or are there better solutions with
>>> Word to fix this?
>>>
>>> Thank you in advance for your assistance,
>>> Mike
.
- References:
- Developing a Template - Questions on Instructions to the User
- From: Mike@ACM
- Re: Developing a Template - Questions on Instructions to the User
- From: Jay Freedman
- Re: Developing a Template - Questions on Instructions to the User
- From: Mike@ACM
- Developing a Template - Questions on Instructions to the User
- Prev by Date: RE: How can I setup a flyer that prints 2 on 1 page
- Next by Date: RE: How do I install Word 2003 Text with Layout save as type?
- Previous by thread: Re: Developing a Template - Questions on Instructions to the User
- Next by thread: Re: Developing a Template - Questions on Instructions to the User
- Index(es):
Relevant Pages
|
