Re: Developing a Template - Questions on Instructions to the User

Tech-Archive recommends: Repair Windows Errors & Optimize Windows Performance

Jay,

Thanks for your macro suggestion, it may have possibilities.

1) Please help me understand how these macros are different from the
default printing (assuming that the user has NOT turned on HIDDEN TEXT
for printing)?

2) My understanding is that it is NOT possible to "hard wire" the "show/hide"
formatting marks to ON when a template is opened, correct? If not, how
can
this be done?

a) One of my leaders would prefer to have the HIDDEN TEXT visable
WITHOUT the rest of the formatting marks turned on. It can be done
in the window by Tools > Options > View > Formatting Marks >
Hidden Text.
Along the lines of your macros, is it possible to write a macro
that on
opening the template, it sets HIDDEN TEXT to visable in that
instance?

Thank you in advance for your input and assistance.
Mike

"Jay Freedman" wrote:

> Hi Mike,
>
> There are probably many ways to go about this, but I'll suggest one that's
> particularly easy for the "Word uninformed":
>
> In the template, create a style specifically for the instructions, and apply
> it to all the instructions (and only the instructions). If the style
> includes a frame, you can position the instructions in the margins;
> otherwise, the collapse of the hidden text will change the page layout. The
> choice of font characteristics is up to you.
>
> Write two macros in the template, named FilePrint and FilePrintDefault --
> these names causse the macros to intercept the File > Print menu item and
> the toolbar Print button, respectively. Assuming the style is named
> "Instructions", these macros will force the document to print without
> anything formatted in that style:
>
> Public Sub FilePrint()
> On Error Resume Next
> ActiveDocument.Styles("Instructions").Font.Hidden = True
> Options.PrintHiddenText = False
> Dialogs(wdDialogFilePrint).Show
> ActiveDocument.Styles("Instructions").Font.Hidden = False
> End Sub
>
> Public Sub FilePrintDefault()
> On Error Resume Next
> ActiveDocument.Styles("Instructions").Font.Hidden = True
> Options.PrintHiddenText = False
> ActiveDocument.PrintOut Background:=False
> ActiveDocument.Styles("Instructions").Font.Hidden = False
> End Sub
>
> The only requirements this places on the users are (1) always use the proper
> template to create the documents, and (2) don't format anything in the
> Instructions style unless they want it not to print. And make sure they know
> that the Print Preview will display the instructions, so it can't be trusted
> to show the document as it will print.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
>
> Mike@ACM wrote:
> > We are creating/updating a template for a business request plan.
> >
> > 1) We are looking for a way to include instructions/suggestions to
> > the writer about what information should be included at specific
> > points and suggesting additional types of information for including.
> >
> > 2) We want to have this visable to the writer while they are
> > composing it, but should not be included in the printing of the
> > "final" document.
> > - Current version has text boxes with instructions to writer to
> > delete prior
> > to going final, but it IS NOT WORKING and have gotten many
> > comments about having to delete "all" these instruction.
> > - There are some concerns that if the user has the option to
> > "turn it off"
> > (to make it not visable), that they will readily ignore
> > it/forget that it is
> > there to aid them with the document.
> > - Desire to have the solution keep it simple, so the Word
> > uninformed do not feel lost/confused.
> >
> > Is hidden text the best solution, or are there better solutions with
> > Word to fix this?
> >
> > Thank you in advance for your assistance,
> > Mike
>
>
>
.

Relevant Pages

  • Re: Developing a Template - Questions on Instructions to the User
    ... The point of the macros is that they change the Hidden setting of the ... Instructions style to true before printing, and change it to false again ... creating a document based on the template. ...
    (microsoft.public.word.docmanagement)
  • Re: disable printing
    ... template that contains all the code. ... workbook based on the template. ... Any user could disable macros or disable events and then print. ... MsgBox "Printing is disabled" ...
    (microsoft.public.excel)
  • Re: Activate Boiler Macro in Word 2003 for combing multiple docume
    ... The instructions are simple but incomplete. ... you have to change the folder by opening the template for editing".... ... The idiots guide to installing macros isn't even necessary reading as all ...
    (microsoft.public.word.docmanagement)
  • Prevent Macros from Running in saved Document
    ... I have written a template for creating receipts. ... problems saving the receipt, but when I open it up again to print it is still ... associated with the template and all the macros come to ... Question is how can I save the receipts so that upon opening for printing ...
    (microsoft.public.word.vba.general)
  • Re: Determine Macro status - enabled/disabled
    ... Unfortunately, if macros are disabled on the system, then the AutoOpen ... user's macro security settings, ... One possible partial solution is to put instructions at the beginning ... Write an AutoNew macro into the template that hides or ...
    (microsoft.public.word.docmanagement)