Re: New Records printing on odd pages - Word 2000

From: Suzanne S. Barnhill (sbarnhill_at_mvps.org)
Date: 01/31/05 

Date: Sun, 30 Jan 2005 23:45:43 -0600

You would think you would be able to do it with Find and Replace. You can
search for section breaks (^b) and you can replace with the Clipboard
contents (^c). So if you convert one section break to an Odd Page one,
select it and Copy, then use ^c in the "Replace with" box, you'd think that
might work. Unfortunately, I just tried it, and it doesn't. :( 

-- 
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote in message
news:BE22DCFD.17CA2%daiyaNOSPAM@mvps.org.INVALID...
> Alternative approach: I did a very quick test and this appears to work.
>
> A letter merge in Word puts each rendition of the letter in a separate
> section of one big file.  The easy way would be to replace those Next Page
> Section Breaks with Odd Page Section Breaks.  But Find&Replace doesn't
offer
> that option and I'm not sure how a macro would do it.
>
> It might work if you do a catalog or directory merge instead of a letter
> merge, and put an Odd Page Section Break as part of the base document.
For
> catalog merges, Word does not put in a Next Page Section Break.
>
> DM
>
>
> On 1/30/05 4:41 PM,  "Bevan" wrote:
>
> > Thanks for the response Jezebel, but I aplogise for not being more
specific.
> > I can't just insert another page as then the format of the rest of the
> > letters is changed.
> >
> > What I have is a mail merged document which reads off an access
database.
> > According to the database, if one field is "1" for instance, then the
main
> > document once merged will then include an additional page of information
> > because of this entry of "1" in the database. This occurs with more than
one
> > field to the point where for each record read from the database into
Word
> > into the document from the access database, there could be anywhere from
> > 11-20 pages.
> >
> > What I was hoping to achieve is that regardless of how many pages each
> > record becomes, I wanted to be able to print off each new record on a
new odd
> > page so that they can all be grouped properly in the same fashion such
that
> > each group of letters anywhere from the 11-20 possible pages could be
> > seperated out and sent out in the same format rather than having the
first
> > page fall on and be printed on an even numbered page and then through
duplex
> > printing, having it printed on the reverse side of the last page from
the
> > previous record.
> >
> > I just want a new record always starting on an odd numbered page.
> >
> > Hope that this doesn't sound too confusing, but I would have thought
that it
> > would have been an easy thing to do and it might just be that I can't
find
> > the function to do this.
> > Thanks for any assistance.
> >
> > "Jezebel" wrote:
> >
> >> Edit the template so it has two pages.
> >>
> >> "Bevan" <Bevan@discussions.microsoft.com> wrote in message
> >> news:E6373CBF-2A3B-4FF9-9EF7-698628CCDE20@microsoft.com...
> >>> I am using a mail merge to create specifically tailored letters which
are
> >>> differing in page length and I wanted to know how to get each new
letter
> >>> to
> >>> print on an odd page such that each letter can be seperated so that
they
> >>> can
> >>> printed on duplex (front and back)
> >>> Thanks
> >>
> >>
> >>
>

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