FORMATTING NORMAL and TEMPLATES

From: beencawt (beencawt_at_discussions.microsoft.com)
Date: 09/27/04 

Date: Sun, 26 Sep 2004 17:03:05 -0700

I have been working in Microsoft Word since the late 80’s. I used Word 97
for twelve years but finally updated to Word 2003 which I installed in my
Windows 2000 Professional. I type for doctors and have several templates
that I have never had to modify until now. Please tell me how to fix the
following problems. WHEN YOU FINISH, TELL ME how to make the program STOP
making whatever change I made to the formatting to the ENTIRE document, i.e.
numbering every single line or bulleting every single line, changing the font
color for a selected text, every time I try to remove the automatic margin
that I don’t want, etc. (I know I can UNDO whatever it changed, but I DON’T
WANT TO. I DON’T WANT IT TO DO IT! Here are my examples.

I am typing a consultation report. I have the following as one template:

COMPREHENSIVE NEUROLOGICAL EXAMINATION:
1. Higher cortical function: The patient is alert and oriented. Speech is
fluent with
     normal repetition, comprehension and naming. Memory is intact for both
     remote and immediate. The patient is able to follow simple and
complicated
     commands. There is no evidence of apraxias.
2. Cranial nerve exam: The pupils are equal and reactive to both
accommodation
     and direct light. The extraocular muscles are full. The discs are
sharp and flat
     with no exudates or hemorrhages and no evidence of papilledema. Fields
are
     full to confrontation. Facial sensation is normal and the corneal
reflexes are
     intact. The face is symmetric, the tongue is midline and there is
normal gag
     reflex.
3. Yadda Yadda etc. etc.

THE ABOVE IS HOW I WANT IT ON THE PAGE, WITH ALL THE NUMBERS LINED UP AT THE
LEFT MARGIN. HOWEVER - WHEN I GO TO ANOTHER SECTION THAT DOES NOT ALREADY
HAVE INFORMATION TYPED THERE, IT TABS ITSELF OVER (See below)
IMPRESSION:
       1. History of Parkinson’s disease.
       2. History of hypertension.
       3. History of migraine headaches.

RECOMMENDATIONS:
       1. Will obtain an MRI of the brain.
       2. Will not make any medication changes.
       3. Will instruct patient to quit using Word 2003 to avoid migraines.
  
WHEN I GO TO NUMBER the IMPRESSION AND RECOMMENDATIONS, THE 1. STARTS OUT
AT THE LEFT MARGIN, BUT WHEN I TYPE SOMETHING AND THEN GO TO #2, IT
AUTOMATICALLY TABS ALL THE NUMBERING OVER. Then, when I highlight the part
that I want to change the format on (and it could be the tabs, the numbers,
the color of the font, bold, italic, anything, it changes the WHOLE DOCUMENT
to BOLD or ITALIC or RED FONT or whatever. If I hit Ctrl Z to undo it, it
does undo it, but I DON'T WANT TO HAVE TO DO THAT. I DON'T WANT IT TO DO IT!.

Relevant Pages

  • RE: FORMATTING NORMAL and TEMPLATES
    ... Turn off "automatically update" in your style definitions, ... > color for a selected text, every time I try to remove the automatic margin ... > AUTOMATICALLY TABS ALL THE NUMBERING OVER. ... If I hit Ctrl Z to undo it, ...
    (microsoft.public.word.docmanagement)
  • Re: FORMATTING NORMAL and TEMPLATES
    ... >> making whatever change I made to the formatting to the ENTIRE document, ... >> LEFT MARGIN. ... >> AUTOMATICALLY TABS ALL THE NUMBERING OVER. ... If I hit Ctrl Z to undo it, ...
    (microsoft.public.word.docmanagement)
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