Re: problem with outline numbering

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From: Suzanne S. Barnhill (sbarnhill_at_mvps.org)
Date: 09/23/04 

Date: Thu, 23 Sep 2004 10:42:57 -0500

Does the incorrectly formatted paragraph snap into line if you use Ctrl+Q?
You might also have a look at
http://word.mvps.org/FAQs/Formatting/TOCJasonTabs.htm to see if that is
relevant to your situation.

Some other thoughts:

While there's no good reason not to set up all these styles as part of an
outline-numbered list, there's no good reason for doing so, either, since
there's evidently no particular hierarchy to them (I assume you don't need
to "restart numbering" after a higher-level style). There's no reason the
styles couldn't be set up individual numbered lists (ordinary numbered lists
would allow you to add the text but wouldn't allow you to link the list
format to a style, so that might be another reason for using outline
numbering). Whether using individual lists would be better or worse, I don't
know.

Instead of using autonumbering at all, you might be better off defining a
paragraph style with the desired indents. Type the introductory word
(Caution, Warning, etc.) and a space incorporating any font change, then
save the paragraph as an AutoText entry. I'm not sure how you're presently
applying your "numbered" styles, but you could assign keyboard shortcuts to
the AutoText entries or assign names to the entries that would facilitate
AutoComplete, making them just about as convenient to use as the "numbered"
styles. 

-- 
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"rhewell" <rhewell@discussions.microsoft.com> wrote in message
news:F971B998-A568-4252-B04B-99A010A7D134@microsoft.com...
> Hi, Susanne --
>
> Sorry about the duplicate post -- my browser had hung up when submitting
it
> the first time around and I didn't think it had been posted.
>
> I definitely haven't set up any indents or tabs via the Paragraph dialog.
>
> The only thing I can think of is that I have made a change, but didn't go
> through the top level style to do that.  :-(
>
> Should I just delete the offending Reminders, add the text again, and then
> apply the Reminder style to it?  Or should I go back to the template and
> start over again by redefining that partiular numbered list from scratch?
>
> Thanks for your help.
> Rita
> "Suzanne S. Barnhill" wrote:
>
> > Make sure you have set up the numbering as described in
> > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. The two
> > important points are that (1) all style changes need to be done through
the
> > top-level style, and (2) all tabs and indents must be set in the
Numbering
> > dialog, not Paragraph.
> >
> > -- 
> > Suzanne S. Barnhill
> > Microsoft MVP (Word)
> > Words into Type
> > Fairhope, Alabama USA
> > Word MVP FAQ site: http://word.mvps.org
> > Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> > all may benefit.
> >
> > "rhewell" <rhewell@discussions.microsoft.com> wrote in message
> > news:A52D3F0D-418C-4A69-AB31-D3C5CA2C0BBA@microsoft.com...
> > > Hi there --
> > >
> > > I have a very odd outline numbering problem.  I have tried everything
I
> > can
> > > think of to fix it, and I'm at wit's end.
> > >
> > > Here's the setup:
> > > I created a template using a couple of different outlined numbering
> > > "schemes."  I created all of them using "styles and formatting" and
have
> > made
> > > sure that any changes have been made via "styles and formatting" as
well.
> > >
> > > I have a document that has several levels of "notes" --- Note,
Reminder,
> > > Caution, Warning, Timesaver, Tip.  I set them up as on outlined
numbered
> > list
> > > with the "number style" as none and the "number format" being Note,
> > Reminder,
> > > etc.  (Sigh -- perhaps I shouldn't have done it that way, but at the
time
> > it
> > > seemed like the right thing to do....)
> > >
> > > In the List_Num field, I used the name "notes_list"
> > >
> > > This is how it looks level-wise:
> > > Level 1: Number format = Note; aligned = .8; tabspace after and indent
> > after
> > > = 1.2
> > > Level 2: Number format = Reminder; aligned = .8; tabspace after and
indent
> > > after = 1.5
> > > Level 3: Number format = Caution; aligned = .8; tabspace after and
indent
> > > after = 1.5
> > > Level 4: Number format = Warning!; aligned = .8; tabspace after and
indent
> > > after = 1.5
> > > Level 5: Number format = Timesaver; aligned = .8; tabspace after and
> > indent
> > > after = 1.5
> > > Level 6: Number format = Tip; aligned = .8; tabspace after and indent
> > after
> > > = 1.2
> > >
> > > I created a document based on the template and applied my styles
> > accordingly.
> > >
> > > Here's the problem ....
> > > When I open my document, my Level 2 "Reminder" is not indented
> > correctly -- 
> > > and if I go the the "Styles and Formatting" and look only at the
> > "Reminder"
> > > style, it now says that I have a left indent of .25 with a hanging
ident
> > of
> > > .25 and a tab at .5.
> > >
> > > BUT..... if I go to my level 1 style of Note, choose to modify it, and
go
> > to
> > > "numbering" and "customize", the level 2 Reminder is still set to the
left
> > > alignment and tab space/indents as it was set up in the .dot (left
indent
> > of
> > > .8; tabsapce/ident after 1.2).
> > >
> > > If I cycle through all the levels there, and the OK back out to my
> > document
> > > --- the Reminder is now indented correctly.
> > >
> > > BUT .... if I save and close the document and then re-open it, the
problem
> > > appears again!!
> > >
> > > AAAARRRGHHHH!
> > >
> > > Any help or words of wisdom??
> > >
> > > Thanks so much.
> > >
> > > -- 
> > > rhewell
> >
> >

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