Re: sorting

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From: Suzanne S. Barnhill (sbarnhill_at_mvps.org)
Date: 06/13/04 

Date: Sun, 13 Jun 2004 11:05:56 -0500

If each "record" is a single paragraph (as the OP seems to be saying) and
the second word of each paragraph is the last name, it should be possible to
sort on Word 2. 

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Cindy M -WordMVP-" <C.Meister-C@hispeed.ch> wrote in message
news:VA.00009b03.00ca1546@speedy...
> Hi John,
>
> I fear Word can't sort like this.
>
> You'd need to convert this information to a table form, then
> you could sort by the table column, and a specified word
> within a column. After you've done the sort, it should be
> possible to reverse the process.
>
> Find: ^p^p
> Replace: ¦
>
> Find: ^p
> Replace: ^t
>
> Find: ¦
> Replace: ^p
>
> Now you should be able to select the data and use
> Table/Convert Text to Table, with a TAB character as the
> separator.
>
> > I have typed in names, phone numbers, email addresses,
> > occupation, and hobbies and then separated them by
> > hitting the 'Enter' key, then typed another set, etc. Not
> > all have the same number of lines, but all have the same
> > first line of first name and last name. I would like to
> > sort the entire list alphabetically by last name (so that
> > it would still appear as typed in "John Jones") but so
> > that each "paragraph of information" would be sorted in
> > order by the last name.
> >
>
> Cindy Meister
> INTER-Solutions, Switzerland
> http://homepage.swissonline.ch/cindymeister (last update Jun
> 8 2004)
> http://www.word.mvps.org
>
> This reply is posted in the Newsgroup; please post any
> follow question or reply in the newsgroup and not by e-mail
> :-)
>

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