Re: Level 1 section numbering automatically reset to 1 when document is opened

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"Alf P. Steinbach" wrote in message
news:43e25988.2584968@xxxxxxxxxxxxxxxxxxxxxx
I'm using Office XP (I guess that means 2003).

Actually, Office XP includes Word 2002. You can get version
information from Help>About Word.

Each chapter is in its own Word file.

Each chapter consists of one level 1 heading with sub-headings
(level 2,
level 3).

In chapter 2, say, I want that level 1 heading to be numbered "2".
When
I change it to "2", in the bullets-&-numbering dialog, it's "2"
until I
save, close and re-open the document. Then it's changed back to
"1",
and in about half the cases Word has also changed some of the
general
options, such as setting fields to always have shading.

I suspect this has something to do with bullet lists being some
secondary kind of paragraph style and having Unholy Unintended
Interactions with paragraph styles, and further that it has to do
with
having selected that styles should be automatically updated from the
document template when I open a document.

I want styles to be updated, because I want consistent styles, and I
want per-document settings of numbering etc. to be _retained_.


These two settings conflict, I'm afraid. For each document with
"Update document styles" checked in the Templates and Add-Ins dialog
box, Word will match the style settings to those of the attached
template when you open the document; this includes settings for
numbering schemes with linked styles. In other words: If you must use
"Update document styles", don't try to change the "Start at" value,
since it'll just revert to the "Start at" value of the template the
next time you open the document.

Do I have to stop usign the built-in numbering and instead simulate
the
same using e.g. SEQ-fields? (If so, what utter crap!)

Using SEQ fields is one method. It certainly keeps you in charge of
numbering. It could be tricky, depending on the number of heading
levels. If you've only got two, it's simple enough: { SEQ h1 } for
Heading 1 paragraphs. Add the \r switch whenever you need restarts.
Use { SEQ h1 \c } and { SEQ h2 \s 1 } for Heading 2 paragraphs.

A second method is to leave numbering starting at 1 for each separate
document and then use Insert>File, Insert as Link to bring the
documents together for (say) TOC creation and printing. The numbering
of the combined document will be continuous across Heading 1
paragraphs.

--
Stefan Blom
Microsoft Word MVP





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